Executive Assistant & Office Manager (Hybrid, 10-12 Weeks)

Career Group; San Francisco (CA); On-site; USD 83,000 - 117,000; Full time

Job summary

Career Group is seeking a polished, self-sufficient Executive Assistant / Office Manager to support two Partners in our San Francisco office. This hands-on role requires ownership, organization, and a professional presence in a fast-paced environment.

The role entails managing complex calendars, coordinating domestic and international travel, and overseeing daily office operations. Start ASAP for a 10–12 week engagement with potential hybrid scheduling.

Qualifications

• 5+ years of Executive Assistant experience.
• Strong ability to manage complex calendars and inboxes.
• Experience coordinating domestic and international travel.
• Office management or coordination experience preferred.
• Professional, polished communication; self-sufficient with minimal oversight.
• Vendor management and problem-solving skills.
• Proficiency with Microsoft Outlook / Office 365.

Responsibilities

• Provide high-level administrative support to two Partners, including calendar and inbox management.
• Coordinate extensive domestic and international travel arrangements.
• Serve as a key contact for office operations and administrative needs.
• Manage relationships with office vendors and facility-related tasks.
• Oversee office supplies, deliveries, and overall office organization.
• Coordinate recurring office lunches and team needs.
• Maintain a polished and welcoming office environment.
• Handle hands-on office duties as needed in a hands-on environment.
• Collaborate with the EA team in New York for additional support when necessary.

Skills

Executive support

Calendar management

Travel coordination

Office coordination

Vendor management

Outlook 365

In-office work

Tools

Microsoft Outlook / Office 365

Job description

Career Group is seeking a polished, self-sufficient Executive Assistant / Office Manager to support two Partners in our San Francisco office. This hands-on role requires ownership, organization, and a professional presence in a fast-paced environment.

The role entails managing complex calendars, coordinating domestic and international travel, and overseeing daily office operations. Start ASAP for a 10–12 week engagement with potential hybrid scheduling.