Executive PA & Office Manager — Hybrid (SoHo)

Advice Personnel; New York (NY); Hybrid; USD 130,000 - 150,000; Full time

Benefits offered by this job

Bonus

Benefits package

401k

Unlimited PTO

Job summary

Advice Personnel seeks an Executive Assistant in a Soho-based venture capital firm. You will support two Partners, manage complex calendars, and own the overall office environment. The role blends high-level scheduling, sensitive personal matters, and coordination of special projects.

This is a hybrid position—3 days in the SoHo office and 2 days remote—with a culture of proactivity, discretion, and ownership over both large projects and day-to-day tasks.

Qualifications

• 5+ years of experience as an Executive Assistant, Personal Assistant, Office Manager, or similar high-level role.
• Experience supporting a Founder, Partner, or senior executive is strongly preferred.
• Background in venture capital, private equity, or fast-paced professional environments is a plus.
• Strong calendar, travel, organizational, and project-management skills.
• Excellent written and verbal communication; ability to draft correspondence with senior stakeholders.
• Highly proactive, able to anticipate needs and work independently with discretion.

Responsibilities

• Manage complex calendars for senior Partners and handle time-sensitive requests.
• Coordinate meetings with investors, executives, founders, and external contacts.
• Prepare executives for meetings with materials and background information.
• Oversee domestic and international travel arrangements and itineraries.
• Draft and coordinate emails, introductions, and follow-ups.
• Track outstanding requests and follow-ups; support special projects and events.
• Support planning of firm meetings, dinners, investor events, and conferences.
• Manage personal scheduling, appointments, and household/vendor coordination for the Founder.
• Maintain day-to-day office operations and vendor relationships.
• Ensure meeting spaces and office areas are organized and ready for staff and guests.

Skills

Calendar management

Travel coordination

Executive support

Email management

Communication

Proactive prioritization

Job description

Advice Personnel seeks an Executive Assistant in a Soho-based venture capital firm. You will support two Partners, manage complex calendars, and own the overall office environment. The role blends high-level scheduling, sensitive personal matters, and coordination of special projects.

This is a hybrid position—3 days in the SoHo office and 2 days remote—with a culture of proactivity, discretion, and ownership over both large projects and day-to-day tasks.