Senior Executive Assistant to Partners | Hybrid SF

Willdan Group, Inc.; San Francisco (CA); On-site; USD 85,000 - 110,000; Full time

Job summary

Willdan Group, Inc. in San Francisco, CA, seeks an Executive Assistant or Senior Executive Assistant to support our Partner team.

This role provides comprehensive administrative, operational, and scheduling support to firm Partners and requires strong independent judgment, discretion, and the ability to prioritize in a fast-paced environment. Responsibilities include managing complex calendars, coordinating office operations, travel, expense management, and supporting leadership initiatives.

Qualifications

• Bachelor's degree required; 5+ years of experience as an office administrator, executive assistant, or similar role.
• Excellent calendar management and organizational skills; ability to multitask and meet deadlines.
• Strong written and verbal communication; professional discretion with sensitive information.
• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint) and SharePoint; comfortable with administration tasks.

Responsibilities

• Coordinate complex calendars, meetings, calls, and travel for Partners across teams and clients.
• Manage travel arrangements and related logistics for high-profile engagements.
• Draft and organize correspondence and materials for presentations and reviews.
• Oversee office operations, expense reports, and vendor interactions to support SF office.
• Exercise discretion to make informed decisions on the Partner's behalf within guidelines.

Skills

Calendar management

Travel coordination

Communication

Discretion

Education

Bachelor's degree

Tools

Microsoft Office Suite

SharePoint

Job description

Willdan Group, Inc. in San Francisco, CA, seeks an Executive Assistant or Senior Executive Assistant to support our Partner team.

This role provides comprehensive administrative, operational, and scheduling support to firm Partners and requires strong independent judgment, discretion, and the ability to prioritize in a fast-paced environment. Responsibilities include managing complex calendars, coordinating office operations, travel, expense management, and supporting leadership initiatives.