Senior Executive Assistant to Partners (Hybrid, SF)

Willdan; San Francisco (CA); On-site; USD 62,000 - 77,000; Full time

Job summary

Willdan is seeking an experienced Executive Assistant to support the San Francisco Partners and leadership team. The role focuses on managing complex calendars, arranging travel, drafting materials for presentations, and coordinating daily office operations in a fast-paced environment.

The position requires onsite presence in San Francisco at least three days per week, strong discretion, and excellent communication across multiple teams and time zones.

Qualifications

• Bachelor's degree and 5+ years of experience as an office administrator, office assistant, or executive assistant.
• Ability to work onsite in the San Francisco office at least 3 days a week.
• Exceptional communication, organization, meticulous attention to detail, and customer service skills, with the ability to work effectively across multiple teams and stakeholders in various locations and time zones.
• Proven discretion and sound judgment when handling sensitive executive, client, and/or company information.
• Hands‑on experience with office equipment (i.e. copiers, printers, scanners).
• Familiarity with tools such as Microsoft Office Suite, SharePoint.

Responsibilities

• Coordinate complex calendars, meetings, calls, and travel across internal teams and clients, resolving conflicts and setting priorities as needed.
• Proactively identify inputs for Partners and coordinate with Project Managers to integrate key dates into work plans.
• Monitor Partner’s inbox and calendar to prioritize workload effectively.
• Support contract oversight and manage office operations and travel logistics for SF partners.

Skills

Calendar management

Communication

Discretion

Organization

Time management across time zones

On-site collaboration

Education

Bachelor's degree

Tools

Microsoft Office Suite

SharePoint

Job description

Willdan is seeking an experienced Executive Assistant to support the San Francisco Partners and leadership team. The role focuses on managing complex calendars, arranging travel, drafting materials for presentations, and coordinating daily office operations in a fast-paced environment.

The position requires onsite presence in San Francisco at least three days per week, strong discretion, and excellent communication across multiple teams and time zones.