Hybrid Contract: Executive Assistant & Office Manager

Beacon Hill; Dallas (TX); Hybrid; USD 41,000 - 55,000; Full time

Benefits offered by this job

Hybrid schedule

Competitive pay

Job summary

Beacon Hill is seeking an experienced Executive Assistant & Office Manager for a 5-6 month contract beginning October 2026. The role provides critical support to senior leadership and oversees day-to-day operations of a 25-30 person office in a hybrid environment.

The ideal candidate will support 6-7 senior leaders, manage complex calendars, travel logistics, and prepare materials while maintaining professionalism and responsiveness in a fast-paced setting.

Qualifications

• 3+ years of Executive Assistant experience.
• Experience supporting multiple executives simultaneously.
• Strong organizational and time-management skills.
• Excellent verbal and written communication abilities.
• Ability to prioritize effectively in a fast-paced environment.
• Strong attention to detail and follow-through.
• Proficiency with Microsoft Office Suite.

Responsibilities

• Provide administrative support to approximately 6-7 senior leaders, including Managing Directors and executive leadership.
• Manage complex calendars, scheduling, and meeting coordination.
• Coordinate travel arrangements and logistics.
• Prepare documents, presentations, and meeting materials.
• Manage communications and follow-up action items.
• Prioritize competing requests and deadlines across multiple stakeholders.
• Maintain a high level of responsiveness and professionalism.
• Oversee day-to-day operations for a 25-30 person office.
• Manage office supplies, refreshments, kitchen stocking, and general workplace needs.
• Coordinate conference rooms, office meetings, and catering orders.
• Support office events and employee engagement activities.
• Ensure the office remains organized, professional, and fully operational.
• Serve as a key point of contact for office-related needs and requests.

Skills

Executive support

Calendar management

Travel coordination

Microsoft Office

Tools

Microsoft Office Suite

Job description

Beacon Hill is seeking an experienced Executive Assistant & Office Manager for a 5-6 month contract beginning October 2026. The role provides critical support to senior leadership and oversees day-to-day operations of a 25-30 person office in a hybrid environment.

The ideal candidate will support 6-7 senior leaders, manage complex calendars, travel logistics, and prepare materials while maintaining professionalism and responsiveness in a fast-paced setting.