Office Manager / Executive Assistant

Career Group; San Francisco (CA); On-site; USD 83,000 - 117,000; Full time

Job summary

Career Group is seeking a polished, self-sufficient Executive Assistant / Office Manager to support two Partners in our San Francisco office. This hands-on role requires ownership, organization, and a professional presence in a fast-paced environment.

The role entails managing complex calendars, coordinating domestic and international travel, and overseeing daily office operations. Start ASAP for a 10–12 week engagement with potential hybrid scheduling.

Qualifications

• 5+ years of Executive Assistant experience.
• Strong ability to manage complex calendars and inboxes.
• Experience coordinating domestic and international travel.
• Office management or coordination experience preferred.
• Professional, polished communication; self-sufficient with minimal oversight.
• Vendor management and problem-solving skills.
• Proficiency with Microsoft Outlook / Office 365.

Responsibilities

• Provide high-level administrative support to two Partners, including calendar and inbox management.
• Coordinate extensive domestic and international travel arrangements.
• Serve as a key contact for office operations and administrative needs.
• Manage relationships with office vendors and facility-related tasks.
• Oversee office supplies, deliveries, and overall office organization.
• Coordinate recurring office lunches and team needs.
• Maintain a polished and welcoming office environment.
• Handle hands-on office duties as needed in a hands-on environment.
• Collaborate with the EA team in New York for additional support when necessary.

Skills

Executive support

Calendar management

Travel coordination

Office coordination

Vendor management

Outlook 365

In-office work

Tools

Microsoft Outlook / Office 365

Job description

Our client, a boutique financial communications and public relations firm, is seeking a polished and highly self-sufficient Executive Assistant / Office Manager to provide support to two Partners who oversee the San Francisco office. This is an immediate opportunity for a seasoned EA who enjoys being hands‑on, taking ownership, and serving as a key point of contact for both executives and the office. The ideal candidate is confident, resourceful, and comfortable working in a close‑knit, fast‑paced environment.

Responsibilities

• Provide high-level administrative support to two Partners, including managing complex calendars and inboxes.
• Coordinate extensive domestic and international travel arrangements and itineraries.
• Serve as a key point of contact for office operations and day-to-day administrative needs.
• Manage relationships with office vendors and coordinate building and facility-related needs.
• Oversee office supplies, packages, deliveries, and general office organization.
• Coordinate recurring office lunches and other team needs.
• Maintain a polished, organized, and welcoming office environment.
• Handle hands‑on office responsibilities as needed, including kitchen and dishwasher upkeep.
• Partner with the broader EA team in New York for additional administrative support when needed.
• Anticipate needs, troubleshoot issues, and independently manage priorities with minimal direction.

Qualifications

• 5+ years of Executive Assistant experience, ideally supporting senior executives or Partners.
• Strong experience managing complex calendars, inboxes, and travel arrangements.
• Previous office management or office coordination experience strongly preferred.
• Highly organized, detail-oriented, and able to juggle multiple priorities.
• Professional, polished, and confident communication style.
• Self-sufficient and comfortable taking ownership without extensive oversight.
• Strong vendor management and problem‑solving skills.
• Proficiency with Microsoft Outlook / Office 365.
• Comfortable working in a hands‑on, in‑office environment.
• Ability to thrive within a close‑knit team and adapt to changing priorities.
• Duration: 10–12 weeks
• Start Date: ASAP
• Schedule: Primarily onsite, 5 days/week initially; potential for a hybrid schedule of 3 days onsite