Executive Administrative Assistant Office Manager

Evolve Talent Partners; San Francisco (CA); On-site; USD 75,000 - 110,000; Full time

Job summary

Evolve Talent Partners is seeking an Executive Assistant / Office Operations Coordinator in San Francisco. This role combines executive support, office management, reception, event coordination, vendor management, and workplace operations to support senior leadership and maintain a polished, welcoming office environment at the Presidio.

The successful candidate will manage complex calendars, coordinate travel, prepare reports, greet guests, oversee facilities, support meetings and events,

Qualifications

• 3+ years of executive assistant, office manager, administrative, or related experience.
• Bachelor's degree preferred.
• Exceptional customer service and interpersonal skills.
• Strong organizational abilities with outstanding attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Excellent written and verbal communication skills.
• High level of professionalism, discretion, and judgment when handling confidential information.
• Proficiency with Microsoft Office Suite, including Outlook, Word, and Excel.
• Experience with CRM platforms such as Salesforce is a plus.
• Ability to work onsite in San Francisco.

Responsibilities

• Executive Support: Manage complex calendars, meetings, and scheduling for senior leadership.
• Travel: Coordinate domestic and international travel arrangements and prepare expense reports.
• Documentation: Draft, edit, and prepare correspondence, presentations, and business documents.
• Stakeholders: Serve as a primary point of contact for internal and external stakeholders.
• Operational support: Anticipate executive needs and proactively provide administrative support.
• Special projects: Assist team members with special projects and operational initiatives.
• Office Operations: Greet clients, guests, and visitors while maintaining a professional front-office presence.
• Communication: Answer and direct incoming calls and maintain conference rooms and shared spaces.
• Meeting logistics: Support meeting logistics, conference calls, and presentation technology setup.
• Facilities: Coordinate mail, packages, deliveries, office supplies, inventory, and vendor relationships.
• Events: Coordinate internal meetings, client events, and office gatherings; manage catering and hospitality.
• CRM & Admin: Maintain contact records, update meeting notes, and support reporting and dashboards.

Skills

Executive support

Office management

Calendar management

Customer service

Communication

Education

Bachelor's degree

Tools

Microsoft Office Suite

Outlook

Salesforce

Job description

Executive Assistant / Office Operations Coordinator

About the Opportunity

Our client, a highly respected investment management and advisory firm, is seeking a polished, service-oriented Executive Assistant to support senior leadership and help oversee day-to-day office operations in San Francisco.

This is a highly visible role that combines executive support, office management, reception, event coordination, vendor management, and workplace operations. The ideal candidate thrives in a fast-paced professional environment, enjoys wearing multiple hats, and takes pride in delivering an exceptional experience for colleagues, clients, and visitors.

This is a full-time, onsite position based in the San Francisco Presidio.

Key Responsibilities

Executive Support

• Manage complex calendars, meetings, and scheduling for senior leadership
• Coordinate domestic and international travel arrangements and prepare expense reports
• Draft, edit, and prepare correspondence, presentations, and business documents
• Serve as a primary point of contact for internal and external stakeholders
• Anticipate executive needs and proactively provide administrative support
• Assist team members with special projects and operational initiatives

Office Operations & Reception

• Greet clients, guests, and visitors while maintaining a professional front-office presence
• Answer and direct incoming calls
• Ensure conference rooms, reception areas, and shared spaces are organized and presentation-ready
• Support meeting logistics, conference calls, and presentation technology setup
• Coordinate incoming and outgoing mail, packages, and deliveries
• Manage office supplies, inventory, and vendor relationships

Events & Hospitality

• Coordinate internal meetings, client events, and office gatherings
• Manage catering orders and food service logistics
• Maintain kitchen and shared workplace amenities
• Assist with event planning, setup, and execution, including occasional evening events

CRM & Administrative Support

• Maintain accurate contact records and activity tracking within CRM systems
• Update meeting notes, business development activities, and event information
• Support reporting, dashboards, and administrative processes as needed

Qualifications

• 3+ years of executive assistant, office manager, administrative, or related experience
• Bachelor's degree preferred
• Exceptional customer service and interpersonal skills
• Strong organizational abilities with outstanding attention to detail
• Ability to manage multiple priorities and meet deadlines
• Excellent written and verbal communication skills
• High level of professionalism, discretion, and judgment when handling confidential information
• Proficiency with Microsoft Office Suite, including Outlook, Word, and Excel
• Experience with CRM platforms such as Salesforce is a plus
• Ability to work onsite in San Francisco

What Makes This Opportunity Attractive

• Exposure to senior leadership and decision-makers
• Broad, visible role with significant responsibility and variety
• Collaborative, professional work environment
• Opportunity to make a meaningful impact on office culture and operations
• Stable and respected organization with a strong commitment to client service