Executive Assistant & Office Manager (Hybrid)

Aston Carter; United States; Hybrid; USD 52,000 - 56,000; Full time

Job summary

Aston Carter is seeking an Office Manager/Executive Assistant in Midland, TX. This hybrid contract role supports executives by managing calendars, coordinating meetings, and handling travel logistics to ensure smooth operations.

The ideal candidate has 4+ years in an administrative or EA role, strong MS Outlook/Office skills, and experience with expenses. The position combines office presence four days a week with one remote day.

Qualifications

• 4+ years of experience as an Executive Assistant or in a similar administrative support role.
• Experience supporting executives.
• Familiar with travel and expense management systems.

Responsibilities

• Serve as the primary liaison among executives, employees, and external stakeholders.
• Manage executives' calendars, schedule meetings, and coordinate logistics.
• Arrange domestic and occasional international travel, including accommodations and itineraries.
• Track daily expenses and prepare reports (weekly/monthly/quarterly).
• Format and prepare internal and external communications such as memos, emails, presentations, and reports.
• Take meeting minutes and distribute follow-up communications.
• Manage incoming and outgoing correspondence.
• Perform general clerical duties including filing, photocopying, scanning, and mailing.
• Support special projects and ad hoc tasks as assigned.

Skills

Calendar management

MS Outlook

Administrative support

Education

High School diploma or GED

Bachelor's degree preferred

Tools

Microsoft Office Suite

Microsoft Teams

Job description

Aston Carter is seeking an Office Manager/Executive Assistant in Midland, TX. This hybrid contract role supports executives by managing calendars, coordinating meetings, and handling travel logistics to ensure smooth operations.

The ideal candidate has 4+ years in an administrative or EA role, strong MS Outlook/Office skills, and experience with expenses. The position combines office presence four days a week with one remote day.