Office Manager/Executive Assistant

Aston Carter; United States; Hybrid; USD 52,000 - 56,000; Full time

Job summary

Aston Carter is seeking an Office Manager/Executive Assistant in Midland, TX. This hybrid contract role supports executives by managing calendars, coordinating meetings, and handling travel logistics to ensure smooth operations.

The ideal candidate has 4+ years in an administrative or EA role, strong MS Outlook/Office skills, and experience with expenses. The position combines office presence four days a week with one remote day.

Qualifications

• 4+ years of experience as an Executive Assistant or in a similar administrative support role.
• Experience supporting executives.
• Familiar with travel and expense management systems.

Responsibilities

• Serve as the primary liaison among executives, employees, and external stakeholders.
• Manage executives' calendars, schedule meetings, and coordinate logistics.
• Arrange domestic and occasional international travel, including accommodations and itineraries.
• Track daily expenses and prepare reports (weekly/monthly/quarterly).
• Format and prepare internal and external communications such as memos, emails, presentations, and reports.
• Take meeting minutes and distribute follow-up communications.
• Manage incoming and outgoing correspondence.
• Perform general clerical duties including filing, photocopying, scanning, and mailing.
• Support special projects and ad hoc tasks as assigned.

Skills

Calendar management

MS Outlook

Administrative support

Education

High School diploma or GED

Bachelor's degree preferred

Tools

Microsoft Office Suite

Microsoft Teams

Job description

Job Title: Office Manager/Executive Assistant

Job Description

This role serves as a crucial link among executives, employees, and external stakeholders. The Office Manager/Executive Assistant will manage executives' calendars, schedule meetings, and coordinate logistics to ensure smooth operations.

Responsibilities

• Serve as the primary liaison among executives, employees, and external stakeholders.
• Manage executives' calendars, schedule meetings, and coordinate logistics.
• Arrange domestic and occasional international travel, including accommodations and itineraries.
• Track daily expenses and prepare weekly, monthly, or quarterly reports.
• Format and prepare internal and external communications such as memos, emails, presentations, and reports.
• Take meeting minutes, document action items, and distribute follow-up communications.
• Manage incoming and outgoing correspondence.
• Perform general clerical duties including filing, photocopying, scanning, and mailing.
• Support special projects and ad hoc tasks as assigned.

Essential Skills

• Proficiency in Microsoft Outlook and Microsoft Office Suite (Word, Excel, PowerPoint, Teams).
• Experience in administrative support and calendar management.
• At least 4 years of experience as an Executive Assistant or in a similar administrative support role.

Additional Skills & Qualifications

• High School diploma or GED required; Bachelor's degree preferred.
• Prior experience supporting executives.
• Familiarity with travel and expense management systems.
• Experience working in technical, engineering, or operations-focused environments.

Work Environment

The position operates Monday to Friday, 9am to 5pm, with four days in the office and one day remote. The role involves using Microsoft Office 365, Microsoft Teams, electronic calendar systems, expense reporting tools, and standard office equipment.

Job Type & Location

This is a Contract position based out of Midland, TX.

Pay and Benefits

The pay range for this position is $38.46 - $40.87/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your jobclassification and length of employment. Benefits are subject to change and may besubject to specific elections, plan, or program terms. If eligible, the benefitsavailable for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Midland,TX.

Application Deadline

This position is anticipated to close on Oct 7, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.