Executive Assistant - Hybrid DC | Strategic Admin & Projects

SupportFinity™; Washington; Hybrid; USD 61,000 - 81,000; Full time

Job summary

Cornerstone Research in Washington, DC seeks an proactive Executive Assistant to provide administrative support to local executives. The role focuses on calendar management, travel arrangements, expense processing, and handling confidential information with discretion.

The EA will work closely with executives to improve efficiency, manage workload, and support special projects while coordinating with the finance and business development teams. Hybrid in-office schedule required in Washington, DC.

Qualifications

• 2+ years of directly related experience in a professional services firm preferred.
• Intermediate to advanced proficiency in MS Office and ability to learn new applications/tools.
• Ability to take initiative and contribute to the team.
• Strong professional communication skills.
• Strong business acumen and understanding of financial/operational functions.
• Attention to detail, highly organized, able to work under pressure.

Responsibilities

• Manage calendar, travel, and expense reporting for executives.
• Maintain executives' business development contacts and assist with leads development.
• Coordinate promotional material for business development.
• Schedule internal/client meetings, events, and travel arrangements.
• Record time details and billable expenses for billing and AR processes.
• Collaborate with finance to proofread billing narratives and liaise with clients when needed.
• Assist with conflict checks, engagement letters, and creating correspondence files.
• Create and maintain project administrative structure and document storage.
• Provide document management support and assist with recruiting, marketing, or other corporate initiatives.
• Draft and process routine correspondence; proofread all written materials.

Skills

Calendar management

Travel coordination

Expense reporting

Professional communication

Discretion/confidentiality

Education

High School Diploma or equivalent

Job description

Cornerstone Research in Washington, DC seeks an proactive Executive Assistant to provide administrative support to local executives. The role focuses on calendar management, travel arrangements, expense processing, and handling confidential information with discretion.

The EA will work closely with executives to improve efficiency, manage workload, and support special projects while coordinating with the finance and business development teams. Hybrid in-office schedule required in Washington, DC.