Executive Assistant & Office Manager — Hybrid (Chicago)

C-Suite Assistants; Chicago (IL); Hybrid; USD 65,000 - 95,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

Dental insurance

Life insurance

401K

Paid vacation

Job summary

C-Suite Assistants in Chicago is seeking an Executive Assistant to the CEO who also functions as an Office Manager and supports the team. The role offers a hybrid schedule with 2 in-office days and 3 remote days, aiding a close-knit, entrepreneurial office environment.

The ideal candidate has 5+ years of related experience, exceptional organizational skills, and strong writing abilities. Proficiency in MS Office and the ability to work independently are essential in this fast-paced setting.

Qualifications

• 5+ years of related work experience.
• Strong planning, organizational, and time management.
• Excellent interpersonal skills and collaboration.
• Ability to work independently with sound judgment.
• Strong writing and proofreading abilities.
• Proficiency in Microsoft Office.
• College degree preferred.

Responsibilities

• Manage complex calendaring for CEO and C-Suite across multiple parties and time zones.
• Attend meetings, take notes, and follow up on action items.
• Coordinate internal and external in-person meetings and events, including the annual three-day conference.
• Make travel arrangements for the CEO, including flights, hotels, and rentals.
• Provide administrative support for CEO, including expense reports and regulatory tracking.
• Plan events, including the annual meeting and cocktail parties.
• Proofread and fact-check documents.
• Oversee office operations at Chicago HQ and support the Jefferson City, MO office.
• Liaise with building management and IT/vendor services.
• Manage office mail and packages.
• Oversee office supplies and equipment.

Skills

Years of experience

Organizational skills

Interpersonal skills

Initiative

Proofreading

MS Office

Education

College degree (preferred)

Tools

Microsoft Office

Job description

C-Suite Assistants in Chicago is seeking an Executive Assistant to the CEO who also functions as an Office Manager and supports the team. The role offers a hybrid schedule with 2 in-office days and 3 remote days, aiding a close-knit, entrepreneurial office environment.

The ideal candidate has 5+ years of related experience, exceptional organizational skills, and strong writing abilities. Proficiency in MS Office and the ability to work independently are essential in this fast-paced setting.