Executive Assistant & Notary Contracts Specialist

The Virtual Bench; The Woodlands (TX); Hybrid; USD 55,000 - 90,000; Full time

Job summary

The Virtual Bench is assisting a client in Spring, Texas, to hire an Executive Assistant. This role requires legal exposure, the ability to read and review contracts, and current or past Notary status.

It offers a hybrid schedule (1–2 days remote) to accommodate travel and meetings. You will prepare agendas, presentations, and executive communications; attend meetings, take notes, and track action items; coordinate travel; manage confidential documents; and support C‑Suite executives while

Qualifications

• Must be a current or past Notary.
• Contract experience including review, signatures, execution.
• Conference and Event management experience.
• Experience supporting C-Suite Executives.
• General office management skills.
• Exceptional organizational and time management skills.
• Advanced Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Strong written and verbal communication.
• Ability to manage multiple priorities simultaneously.
• High level of discretion and confidentiality.
• Project management and problem-solving abilities.
• Attention to detail and accuracy.
• Professional judgment and executive presence.

Responsibilities

• Prepare agendas, presentations, reports, and briefing materials.
• Attend meetings, take notes, and track action items.
• Draft correspondence, announcements, and executive communications.
• Maintain confidentiality regarding sensitive business and personnel matters.
• Coordinate domestic and international travel arrangements.
• Develop detailed itineraries and logistics plans.
• Process expense reports and reconcile corporate credit card transactions.
• Support strategic initiatives and special projects.
• Track project milestones, deadlines, and deliverables.
• Coordinate activities across departments to ensure timely completion of tasks.
• Maintain executive files, records, and confidential documents.
• Coordinate office administrative support activities.
• Handle sensitive situations with diplomacy and professionalism.

Skills

Notary

Contract management/review

Executive support

Event management

C-Suite support

Office management

Time management

MS Office

Communication skills

Multitasking

Confidentiality

Project management

Attention to detail

Executive presence

Tools

Microsoft Office Suite

Job description

The Virtual Bench is assisting a client in Spring, Texas, to hire an Executive Assistant. This role requires legal exposure, the ability to read and review contracts, and current or past Notary status.

It offers a hybrid schedule (1–2 days remote) to accommodate travel and meetings. You will prepare agendas, presentations, and executive communications; attend meetings, take notes, and track action items; coordinate travel; manage confidential documents; and support C‑Suite executives while