Executive Assistant

The Virtual Bench; The Woodlands (TX); Hybrid; USD 55,000 - 90,000; Full time

Job summary

The Virtual Bench is assisting a client in Spring, Texas, to hire an Executive Assistant. This role requires legal exposure, the ability to read and review contracts, and current or past Notary status.

It offers a hybrid schedule (1–2 days remote) to accommodate travel and meetings. You will prepare agendas, presentations, and executive communications; attend meetings, take notes, and track action items; coordinate travel; manage confidential documents; and support C‑Suite executives while

Qualifications

• Must be a current or past Notary.
• Contract experience including review, signatures, execution.
• Conference and Event management experience.
• Experience supporting C-Suite Executives.
• General office management skills.
• Exceptional organizational and time management skills.
• Advanced Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Strong written and verbal communication.
• Ability to manage multiple priorities simultaneously.
• High level of discretion and confidentiality.
• Project management and problem-solving abilities.
• Attention to detail and accuracy.
• Professional judgment and executive presence.

Responsibilities

• Prepare agendas, presentations, reports, and briefing materials.
• Attend meetings, take notes, and track action items.
• Draft correspondence, announcements, and executive communications.
• Maintain confidentiality regarding sensitive business and personnel matters.
• Coordinate domestic and international travel arrangements.
• Develop detailed itineraries and logistics plans.
• Process expense reports and reconcile corporate credit card transactions.
• Support strategic initiatives and special projects.
• Track project milestones, deadlines, and deliverables.
• Coordinate activities across departments to ensure timely completion of tasks.
• Maintain executive files, records, and confidential documents.
• Coordinate office administrative support activities.
• Handle sensitive situations with diplomacy and professionalism.

Skills

Notary

Contract management/review

Executive support

Event management

C-Suite support

Office management

Time management

MS Office

Communication skills

Multitasking

Confidentiality

Project management

Attention to detail

Executive presence

Tools

Microsoft Office Suite

Job description

Our client is located in Spring and looking to add an Executive Assistant to their team. This role requires prior legal exposure and the ability to read and review contracts. Must be a current or past Notary. This role offers a hybrid schedule (1-2 days remote).

Executive Support

• Prepare agendas, presentations, reports, and briefing materials.
• Attend meetings, take notes, and track action items.
• Draft correspondence, announcements, and executive communications.
• Maintain confidentiality regarding sensitive business and personnel matters.
• Coordinate domestic and international travel arrangements.
• Develop detailed itineraries and logistics plans.
• Process expense reports and reconcile corporate credit card transactions.
• Support strategic initiatives and special projects.
• Track project milestones, deadlines, and deliverables.
• Coordinate activities across departments to ensure timely completion of tasks.
• Maintain executive files, records, and confidential documents.
• Coordinate office administrative support activities.
• Handle sensitive situations with diplomacy and professionalism.

Required

• Current or past Notary
• Must have contract experience - review contracts, manage obtaining the correct signatures on contracts, and make sure contracts are executed
• Conference and Event management experience
• Must have experience supporting C-Suite Executives
• General office management skills
• Exceptional organizational and time management skills
• Advanced Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Strong written and verbal communication
• Ability to manage multiple priorities simultaneously
• High level of discretion and confidentiality
• Project management and problem-solving abilities
• Attention to detail and accuracy
• Professional judgment and executive presence