Executive & Personal Assistant for High-Impact Coordination

Endeavor Real Estate Group; Austin (TX); On-site; USD 60,000 - 85,000; Full time

Job summary

Endeavor Real Estate Group in Austin, TX is seeking an experienced Executive Assistant to manage calendars, emails, travel, and complex scheduling for executives. You will coordinate meetings, prepare materials, and liaise with clients, vendors, and internal teams to ensure timely delivery of priorities.

The role requires strong organizational and communication skills, three years of high-level administrative experience, and familiarity with the Texas Notary Public process.

Qualifications

• Work experience as an Executive Assistant, Personal Assistant, or similar role.
• Commercial Real Estate experience is beneficial or a desire to learn commercial real estate.

Responsibilities

• Manage executives’ calendars, email correspondence, appointments, and daily priorities.
• Coordinate business and personal travel, including flights, accommodations, ground transportation, reservations, and detailed itineraries.
• Oversee logistics for meetings, events, and special functions, including conference-room reservations, catering, registrations, document preparation, and follow-up.
• Liaise with property managers and service professionals regarding residences and properties.
• Prepare year-end financial statements and coordinate deadlines with accountants.
• Assist with personal financial organization, expense tracking, and recordkeeping for personal properties and household expenses.
• Provide backup administrative support to reception and other admins.
• Maintain detailed task lists and follow-up systems for business and personal matters.

Skills

Executive support

Time management

Organizational skills

Communication

Multitasking

Education

Texas Notary Public Commission

Tools

MS Office

Job description

Endeavor Real Estate Group in Austin, TX is seeking an experienced Executive Assistant to manage calendars, emails, travel, and complex scheduling for executives. You will coordinate meetings, prepare materials, and liaise with clients, vendors, and internal teams to ensure timely delivery of priorities.

The role requires strong organizational and communication skills, three years of high-level administrative experience, and familiarity with the Texas Notary Public process.