Executive Administrative Assistant - Remote

Jobsultant Solutions; Seattle (WA); Remote; USD 50,000 - 70,000; Full time

Job summary

A prominent legal support company is seeking a motivated Executive Administrative Assistant to support senior legal personnel in a remote capacity. This role demands exceptional organizational skills, attention to detail, and the ability to manage multiple tasks efficiently. Responsibilities include heavy calendar management, travel coordination, and supporting team meetings. The ideal candidate will have a high level of integrity and discretion, with a collaborative mindset to foster effective working relationships. Previous experience in a legal environment is preferred.

Qualifications

• Ability to complete complex tasks quickly with minimal guidance.
• React with appropriate urgency to situations requiring quick turnarounds.
• Ability to manage complicated calendaring tasks with diplomacy and discretion.
• Previous project management or event planning experience preferred.
• Work experience in a law firm or corporate legal department advantageous.

Responsibilities

• Directly support the Vice President and Associate General Counsel.
• Heavy calendar management, travel coordination, and expense reports.
• Assist with meeting agendas and planning ahead.
• Build effective working relationships inside and outside the group.

Skills

Organization and Planning Skills

Time Management

Highly Detail Oriented

Excellent Judgment

Confidentiality

Problem-Solving

Exceptional written, verbal, and interpersonal communication skills

Experience in a fast-paced environment

Job description

About the job Executive Administrative Assistant - Remote

We are looking for a bright, multi-tasking and self-motivated Executive Assistant to directly support our Vice President & Associate General Counsel, Corporate & Securities and Legal Operations in the Legal Department. Bring your enthusiasm and can-do attitude to this exciting, growing organization. This role requires attention to detail, efficient organizational skills, and a willingness to pitch in to get things done. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior professionals inside and outside the company, is key. The successful candidate will possess the ability to complete complex tasks and projects quickly with minimal guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action without having to know the total picture.

This position will work closely with other assistants throughout Legal. Responsibilities for this position include the ability to think and plan-ahead, to manage time effectively, heavy calendar management, travel coordination and expense reports, and assisting with meeting agendas.

Candidate must possess superior judgment and problem solving skills, have an aptitude for prioritization and managing complicated calendaring tasks with diplomacy and discretion. Candidate must have the ability to quickly learn organizational structure, team objectives and adapt to our values and vision along with a can-do attitude. Some flex hours may be required.

The candidate is able to work successfully in a team environment, build effective working relationships inside and outside of the group, while keeping abreast of general business objectives, policies, standards, services, facilities, procedures and related information in order to maintain a comprehensive awareness of the organization.

• Organization and Planning Skills
• Time Management
• Highly Detail Oriented
• Excellent Judgment
• Confidentiality
• Problem-Solving
• High levels of integrity and discretion in handling confidential information and dealing with senior professionals inside and outside the company
• Detailed planning, time management and organizational skills are required
• Exceptional written, verbal, and interpersonal communication skills
• Experience in a fast-paced environment
• Sound judgment and flexibility to prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines with little to no direction
• Proven ability to build effective working relationships inside and outside of the group
• Previous project management or event planning experience preferred
• Previous work experience in a law firm or corporate legal department

Our team is dedicated to supporting new members. We have a broad mix of experience levels and tenures, and were building an environment that celebrates knowledge sharing and mentorship. We care about your career growth and strive to assign projects based on what will help each team member develop into a better-rounded professional and enable them to take on more complex tasks in the future.