Legal Secretary

CB Partners, LLC; Houston (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

A legal services company in Houston is seeking an experienced Legal Secretary to support multiple attorneys across various practice areas. The ideal candidate has over 5 years of experience in a legal environment and demonstrates strong organizational and communication skills. Responsibilities include managing legal documents, coordinating attorney support, and ensuring compliance with court deadlines. This role plays a critical part in ensuring operational efficiency within the team.

Qualifications

• 5+ years of experience in a fast-paced legal environment.
• Proven ability to manage multiple attorneys' practices.
• Excellent written and verbal communication skills.

Responsibilities

• Coordinate attorney support and manage tasks effectively.
• Prepare legal documents and e-file them according to procedures.
• Maintain accurate filing and document management systems.

Skills

Time management skills

Communication skills

Ability to manage multiple tasks

Attention to detail

Tools

Best Authority

MS Office

Adobe Acrobat

NetDocuments

InterAction

Job description

Overview

We’re seeking a highly organized and detail-oriented Legal Secratary to support multiple attorneys across various practice areas. This role is essential to maintaining operational efficiency, coordinating internal resources, and ensuring the accuracy and timeliness of legal filings and matter management.

What You’ll Do

• Coordinate attorney support through the Attorney Resource Team and other departments such as calendar and billing
• Ensure accurate, complete submissions to the Attorney Resource Team with clear instructions and supporting documentation
• Communicate with case teams to prevent duplicate task requests and promote workflow clarity
• Verify court and internal deadlines; proactively notify attorneys to ensure compliance
• Create, update, and maintain litigation matters in Virtual Binder
• Accurately and timely prepare Tables of Contents (TOCs) and Tables of Authorities (TOAs) using Best Authority
• Coordinate and finalize legal documents for court/agency filings and service upon other parties
• E-file documents with courts and administrative agencies in full compliance with procedural rules
• Manage accurate and timely filing of documents in NetDocuments
• Submit New Client Matters (NCM) in accordance with firm protocols
• Coordinate transcription of audio recordings and printing/assembly of documents with office services
• Maintain attorney contact lists via Outlook and InterAction (CRM)
• Submit a daily task log of completed assignments and ongoing projects
• May review and revise client pre-bills when necessary
• Provide front desk coverage once per week at the Houston office, assisting with visitor coordination and general administrative tasks

What You Bring

• 5+ years of experience in a fast-paced legal, corporate, or professional services environment
• Proven ability to manage multiple attorneys' practices and coordinate tasks under pressure
• Strong time management skills and the ability to anticipate and prioritize team needs
• Excellent written and verbal communication skills for internal and client-facing interactions
• Advanced proficiency in Best Authority, MS Office (Word, Outlook, Excel), Adobe Acrobat
• Extensive knowledge of court rules, ECF procedures, and legal terminology
• Experience using NetDocuments and Forte to produce legal documents and correspondence
• Familiarity with Client Relationship Management systems like InterAction

We are committed to creating a diverse and inclusive work environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or veteran status.