Executive Assistant

Kastech Software Solutions Group; Houston (TX); On-site; USD 34,440 - 48,216; Full time

Job summary

A real estate development firm in Houston is seeking an experienced Executive Assistant to support the executive leadership. The role involves managing schedules, preparing essential documents, and ensuring effective communication with stakeholders. Ideal candidates will possess 3-5 years of experience, proficiency in Microsoft Office, and exemplary organizational skills. This full-time position is based in-office and requires reliable daily commuting to the Houston Galleria area. Competitive hourly pay will be offered based on experience.

Qualifications

• Minimum 3–5 years Executive Assistant experience.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook required).
• Excellent written and verbal communication skills.
• Highly organized with strong attention to detail.

Responsibilities

• Manage executive calendar, scheduling, and meeting coordination.
• Communicate with lenders, realtors, developers, and underwriters.
• Prepare reports, presentations, and correspondence.
• Assist with strategic planning and administrative organization.

Skills

Advanced calendar management

Strong email etiquette and business writing

Problem-solving mindset

Ability to anticipate executive needs

Discretion with sensitive information

Time management and prioritization

Tools

Microsoft Office Suite

CRM systems

SoftPro

Job description

Employment Type: Full-Time | In-Office (Daily commute required)

Position Overview

We are seeking a highly organized, detail-oriented Executive Assistant to support executive leadership in a fast-paced real estate development and title insurance environment.

This is a critical role requiring professionalism, discretion, strong customer service skills, and the ability to manage multiple priorities with precision. Real estate development or title experience is a strong plus.

The ideal candidate thrives under pressure, communicates confidently, and anticipates needs before they arise.

Key Responsibilities

• Executive Support
• Manage executive calendar, scheduling, and meeting coordination
• Screen and prioritize emails and phone communications
• Prepare reports, presentations, and correspondence
• Track deadlines and ensure follow-through on key projects
• Assist with strategic planning and administrative organization
• Assist with transaction coordination
• Communicate with lenders, realtors, developers, and underwriters
• Help track files, deadlines, and closing schedules
• Maintain organized digital and physical file systems
• Administration & Office Operations
• Draft professional emails and business correspondence
• Maintain CRM systems and spreadsheets
• Data entry and reporting using Excel
• Customer service support for clients and partners
• Vendor coordination and invoice tracking
• Order supplies and maintain office organization
• Compliance & Documentation
• Assist with document preparation and notarization
• Must be able to obtain a Texas Notary Public commission (or already have one)
• Online Notary certification a plus
• Maintain confidentiality and discretion at all times

Qualifications

• Minimum 3–5 years Executive Assistant experience
• Proficient in Microsoft Office Suite (Excel, Word, Outlook required)
• Comfortable working on Microsoft-based systems
• Excellent written and verbal communication skills
• Highly organized with strong attention to detail
• Ability to multitask in a deadline-driven environment
• Professional demeanor and business maturity
• Reliable daily commute to Houston Galleria area

Required Skills

• Advanced calendar management
• Strong email etiquette and business writing
• Problem-solving mindset
• Ability to anticipate executive needs
• Discretion with sensitive information
• Time management and prioritization

Preferred

• Title software familiarity (SoftPro or similar a plus)
• Experience working with underwriters
• Compensation
• Competitive hourly pay based on experience.