Executive Assistant/Manager

Gainor Staffing; New York (NY); On-site; USD 125,000 - 150,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

401(k)

Job summary

A leading staffing agency is seeking an Executive Assistant/Manager in New York. This role involves providing high-level administrative support to executives, overseeing the administrative team, and ensuring seamless operations. The ideal candidate has a bachelor’s degree, 7+ years of experience, and strong leadership skills. This is an opportunity to make an impact in a prestigious company with excellent benefits and growth potential.

Qualifications

• 7+ years of experience supporting senior leaders.
• At least 1 year of team management experience.
• Ability to handle sensitive information with discretion.

Responsibilities

• Provide administrative support to a team of executives.
• Oversee the administrative team and set priorities.
• Lead onboarding for new administrative hires.

Skills

Organizational skills

Leadership skills

Communication skills

Proactiveness

Education

Bachelor’s degree

Job description

This range is provided by Gainor Staffing. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$125,000.00/yr - $150,000.00/yr

Direct message the job poster from Gainor Staffing

Our client, a global Real Estate asset manager with over $600 billion in assets under management and a 100+ year history, is seeking an Executive Assistant/Manager. This is an excellent opportunity to make an impact at a prestigious company that offers fantastic benefits and potential for growth!

Who You Are

• An administrative professional with a bachelor’s degree and 7+ years of experience supporting senior leaders
• A natural leader with at least 1 year of team management experience
• Organized and proactive, with a knack for anticipating needs before they arise
• A strong communicator with excellent interpersonal, written, and verbal skills
• Trusted to handle sensitive information with discretion and professionalism

What You’ll Do

• Provide administrative support to a team of executives, including complex calendaring across multiple time zones, global travel, and expense management
• Oversee the administrative team; set priorities and distribute workloads
• Lead onboarding for new administrative hires and provide ongoing coaching and development
• Review and approve timesheets and time-off requests while ensuring coverage

What Success Looks Like

• Executives feel supported, prepared, and able to focus on strategic initiatives
• The administrative team is engaged, well-trained, and continuously developing their skills
• Administrative coverage for the executive team is maintained at all times
• Operations run smoothly and the team consistently delivers high-quality support across the organization

Salary Range: $125,000 – 150,000 annually, based on experience

Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative, General Business, and Management

• Industries

  Financial Services and Real Estate

Referrals increase your chances of interviewing at Gainor Staffing by 2x

Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

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