Executive Administrative Assistant

Net2Source Inc.; New York (NY); On-site; USD 71,000 - 73,000; Full time

Job summary

A prestigious company is seeking an Executive Administrative Assistant to provide essential administrative support. This role involves high-level calendar management, organizing meetings, and handling sensitive information with discretion. The ideal candidate will have strong communication skills and at least 3-5 years of experience in a similar capacity. Join a dynamic team where flexibility and collaboration are key.

Qualifications

• 3-5 years of experience as an Administrative Assistant supporting executives.
• Must handle confidential material and sensitive information.
• Quick learner with excellent anticipation skills.

Responsibilities

• Provide administrative support in a team-oriented environment.
• Manage a high volume of incoming phone calls and detailed messages.
• Coordinate travel arrangements and process expense reports.

Skills

Interpersonal skills

Attention to detail

Communication

Organizational skills

Problem solving

Tools

MS Word

Excel

PowerPoint

Outlook

Zoom

SAP Concur

Job description

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This range is provided by Net2Source Inc.. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$34.00/hr - $35.00/hr

Title: Executive Administrative Assistant

Duration: 06+ Months with Possible Extensions

Location: New York, NY 10282

Job Summary & Responsibilities:

• Provide administrative support in a team-oriented environment; Flexibility to support varying teams and cover where necessary
• Proactive and detailed calendar management across multiple time zones, prioritize meeting requests, including coordination of complex meetings and phone/video conference calls
• Manage a high volume of incoming phone calls; take detailed and accurate messages while interacting with high level business leaders and clients in a professional manner
• Coordinates domestic and international travel arrangements as required, including visa procurement, and processes expense reports or related invoices in a timely manner.
• Arrange internal and client meetings on and off the Client campus – working with conference services to book conference rooms and catering, register guests, ensure materials organized
• Perform general administrative duties including but not limited to phone answering, time entry, copying, scanning, filing, mailing, archiving and other ad hoc projects as requested
• Handles highly confidential and sensitive client information with utmost discretion.
• Act as an integral member of the team; maintaining a high level of awareness of current priorities and support required
• Adhere to Compliance regulations and gain the relevant approvals

Qualifications:

• Experience as an Administrative Assistant supporting executives in a complex environment, preferably in financial services, private sector or government.
• Ability to exercise excellent judgement and discretion in dealing with confidential material or handling highly sensitive information.
• Excellent interpersonal skills and teamwork; ability and willingness to work collaboratively amongst assistant team based both locally and globally
• Calm under pressure, can prioritize and handle multiple tasks efficiently and effectively in a busy environment
• Requires excellent interpersonal and communication skills, both written & verbal. Ability to display a consistent, professional degree of communication.
• Extreme attention to detail and organizational skills, with ability to prioritize tasks.
• Quick learner and self-starter with excellent anticipation skills.
• Pro-active problem solver and independent thinker; ability to follow-up as often as necessary.
• Highest degree of integrity, professionalism, and diplomacy is required.
• Strong proficiency in MS Word, Excel, PowerPoint, Outlook and Zoom is required.
• Familiar with expense platforms such as SAP Concur
• Supportive team player with a positive attitude.
• 3-5 years of experience

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Contract

Job function

• Job function

  Administrative

• Industries

  Banking, Investment Banking, and Insurance

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