Executive Assistant

Career Group; New York (NY); Hybrid; USD 120,000 - 150,000; Full time

Benefits offered by this job

3 weeks vacation

Fully paid benefits

401k match

Discretionary annual bonus

Job summary

A global private equity firm is seeking an Executive Assistant to support a team, including a Senior Partner. This role requires strong Microsoft Office skills, experience in financial services, and the ability to manage multiple tasks effectively. Compensation includes a base salary of $130-150k plus bonuses, with a hybrid work model based in New York City.

Qualifications

• 6+ years supporting executives in financial services mandatory.
• Experience managing travel itineraries, meeting planning, and conference calls.
• Advanced proficiency in Microsoft Office and Outlook.

Responsibilities

• Schedule and coordinate calls and meetings with stakeholders.
• Plan travel itineraries and local transportation.
• Prepare and submit expense reports using Concur.

Skills

Microsoft Office proficiency

Critical thinking

Communication skills

Attention to detail

Proactivity

Education

Bachelor's degree

Tools

Concur

Job description

This range is provided by Career Group. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$120,000.00/yr - $150,000.00/yr

Additional compensation types

Annual Bonus

A global private equity firm with an incredible, collaborative culture is hiring for an Executive Assistant to support a wonderful team of professionals (including one Senior Partner). This role engages with all parts of the organization, so this individual must be collaborative and spend time building relationships and learning the firm’s processes and priorities.

Salary commensurate with experience: $130-150k base + discretionary bonus (20-25% target) + great benefits (3 weeks vacation, fully paid benefits, 401k match + additional perks)

Hybrid – Midtown East NYC in office 4 days/week, remote Fridays

Hours: 9am-5:30pm

Responsibilities

• Schedule and coordinate various types of internal and external calls and meetings with numerous stakeholders.
• Plan international & domestic travel, itineraries, and local transportation for business trips. Update calendars with details once confirmed.
• Coordinate and manage lunch and dinner reservations.
• Prepare and submit expense reports and reimbursements in a timely fashion (both company Amex and cash reimbursements) using Concur.
• Organize, plan, coordinate, and manage the day-of activities for special projects and events.
• Own the preparation of materials for certain meetings including binding decks as needed.
• Prepare and organize notes for Advisory Board meetings alongside other admins.
• Microsoft Office: Word, PowerPoint and Excel skills will be critical.

Qualifications:

• 6+ years supporting executives in financial services mandatory
• • Experience managing travel itineraries, meeting planning and conference calls (including different time zones).
• • Advanced proficiency in Microsoft Office (Excel, PowerPoint, Word) and Outlook.
• • Experience working closely with other admins as part of a team and comfortable taking direction from other Assistants.
• • Able to multi-task and pivot / reprioritize as new information emerges.
• • Thinks proactively and anticipates / sees around corners.
• • Uses critical thinking to solve problems.
• • Communicates with speed and transparency.
• • Strong attention to detail and uses discretion with confidential matters.

Please submit your resume to apply!

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Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

Referrals increase your chances of interviewing at Career Group by 2x

Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

Paid maternity leave

Child care support

Paid paternity leave

Disability insurance

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