Executive Assistant & Social Media Support – New York City

The Gradient Group; New York (NY); On-site; USD 42,000 - 52,000; Full time

Job summary

A creative agency in New York City is looking for a highly motivated Executive Assistant with Social Media Support. You will manage calendars, communications, and logistics while helping maintain the agency's online presence. Ideal candidates thrive in dynamic environments, possess strong organizational skills, and have a working knowledge of social media platforms. The role is full-time and requires on-site presence.

Qualifications

• Experience as an Executive Assistant or in a similar admin-support role.
• Working familiarity with social platforms like Instagram and LinkedIn.
• Exceptional organizational and communication skills.
• Proactive, solutions-oriented approach.

Responsibilities

• Coordinate meetings, events, and travel for the founder.
• Triage and respond to emails and messages.
• Own details like expense reports, file organization, and invoicing.
• Assist with client decks, research, and internal operations.

Skills

Organizational skills

Communication skills

Proactive attitude

Attention to detail

Tools

Google Suite

Social media platforms

Canva

Buffer

Job description

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Location: On-site in New York City (non-negotiable — you need to be local and available IRL).

Let’s get this out of the way.

Base Salary: $20-$25/hr to start

• You think “organized chaos” is a valid workflow.
• You still fumble with calendar invites.
• You think “posting on social” is someone else’s job entirely.
• You’re that rare mix of meticulously organized and socially savvy.
• You love supporting leaders and keeping operations on track — all while helping a brand shine online.
• You’re a proactive communicator with strong instincts, sharp attention to detail, and excellent taste.

=About the Role=

The Malone Creative Group is seeking a highly motivated and hyper-organized Executive Assistant with Social Media Support to work directly with our founder. This role is ideal for someone who thrives in fast-paced environments, loves wearing multiple hats, has a sharp eye for both operations and content, and wants to learn directly from an apex predator of the advertising industry.

Approximately 60–70% of your time will focus on core Executive Assistant responsibilities — managing calendars, communications, travel, and day-to-day logistics. The remaining 30–40% will support social media tasks, including scheduling posts, gathering assets, and light engagement tracking.

At its core, this is an EA role — but with a creative edge. You'll play a vital role in keeping our founder on track and helping the agency maintain a polished, consistent digital presence.

=What You’ll Do=

Calendar management: Coordinate meetings, events, and travel for the founder with efficiency and foresight.

Inbox & communications: Triage and respond to emails and messages, keeping things organized and prioritized.

Admin & logistics: Own the details — expense reports, file organization, invoicing, booking, event prep.

Project support: Assist with client decks, research, and internal operations as needed. You’re the go-to support system.

Social Media Support Responsibilities

• Post scheduling: Help draft and schedule content across platforms like Instagram and LinkedIn, based on existing strategy and creative direction.
• Asset coordination: Gather photos, video clips, and relevant brand materials; work with designers when needed to ensure timely content delivery.
• Engagement assistance: Monitor DMs and comments, flag messages for follow-up, and help maintain a thoughtful presence.
• Light reporting: Track basic engagement metrics and share monthly highlights to inform future posts.

You’ll Thrive In This Role If You Have…

• Experience as an Executive Assistant or in a similar admin-support role.
• A working familiarity with social platforms like Instagram and LinkedIn.
• Exceptional organizational and communication skills.
• A proactive, solutions-oriented approach to work.
• Confidence with Google Suite (Gmail, Calendar, Docs, Sheets, etc.).
• A sharp eye for clean aesthetics and clear messaging — even if you’re not the one designing it.

Bonus Points For:

• Previous experience in a creative or agency environment.
• Knowledge of tools like Canva, Later, Buffer, or similar social media platforms.
• A sense of humor and comfort in fast-moving, dynamic work settings.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Staffing and Recruiting

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