Executive Assistant - Foundation

Career Group; New York (NY); Hybrid; USD 100,000 - 125,000; Full time

Job summary

A renowned foundation is seeking an experienced Executive/Personal Assistant to support its President in Midtown West, NYC. This role involves managing the President’s calendar, arranging travel, and providing personal assistant support. Compensation is competitive, offering benefits such as unlimited PTO and a hybrid work model.

Benefits

Onsite gym

Free meals

401k match

Unlimited PTO

Qualifications

• 3+ years supporting a senior executive.
• Experience in family office, foundation, non-profit, or financial services.
• Proficient in managing global travel and busy calendars.

Responsibilities

• Manage the President's calendar and coordinate team scheduling.
• Arrange travel logistics and manage expense reports.
• Provide personal assistance, including travel and appointments.

Skills

Attention to detail

Verbal communication

Written communication

Resourcefulness

Tech savvy

Education

Bachelor's degree

Tools

Office 365

Job description

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This range is provided by Career Group. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$100,000.00/yr - $125,000.00/yr

A renowned foundation is hiring for an experienced, proactive, and organized Executive/Personal Assistant to support the President. This EA should have a strong academic record, relevant work experience in a fast-paced environment and an interest in philanthropy.

Compensation is commensurate with experience: $100-$125k + fully paid benefits, 401k match, onsite gym, free meals, and unlimited PTO

Location: Midtown West, NYC

Hybrid work model: Onsite 4 days/week (with some flexibility to 3 days), and fully remote in July & August

Hours: typically 9am-6pm

Responsibilities include:

• Manage the President's calendar in Outlook, and assist with scheduling for the team at large
• Coordinate domestic and international travel and manage/track expense reports
• Provide personal assistant support, including personal flights, appointments, reservations, insurance/medical payments, and other ad hoc needs
• Liaise with the Board and other stakeholders to ensure smooth communication
• Coordinate and manage logistics for Foundation events
• Assist with project management, including tracking progress and ensuring timely completion of tasks.

Requirements:

• Bachelor's degree required.
• 3+ years of experience supporting a senior executive within a family office, foundation, non-profit, or financial services
• Someone who loves EA work and thrives in this role
• Attention to detail and ability to juggle a constantly evolving schedule and manage President’s time and days
• Extremely strong verbal and written communication skills
• Resourceful and proactive
• Tech savvy, highly proficient in Office 365, familiarity with database management a plus
• Experience managing global travel and a busy calendar, event planning skills are a plus

Please submit your resume to apply!

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Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Executive Offices, Non-profit Organizations, and Financial Services

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Inferred from the description for this job

401(k)

Vision insurance

Medical insurance

Paid maternity leave

Paid paternity leave

Disability insurance

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