Executive Assistant, Floater

The Carlyle Group; New York (NY); On-site; USD 100,000 - 110,000; Full time

Benefits offered by this job

Comprehensive benefits package

Paid time off

Paid holidays

Job summary

A global investment firm in New York is looking for an Executive Assistant, Floater, to provide high-level administrative support to senior leadership. The role includes managing calendars, coordinating travel, and preparing documents and presentations. Ideal candidates possess excellent Microsoft Office skills and a strong executive presence. This full-time position offers a competitive salary range of $100,000 to $110,000, alongside a comprehensive benefits package.

Qualifications

• Minimum of 5-7 years' experience required.
• Willingness to work in the NY office four to five days per week.
• Strong interpersonal skills to interact with senior leadership.

Responsibilities

• Schedule complex internal and external meetings.
• Coordinate domestic and international executive travel.
• Prepare high-quality presentations for meetings.

Skills

Excellent Microsoft Office Skills

Strong executive presence

Highly organized

Excellent written and verbal communication

Ability to prioritize effectively

Education

Relevant bachelor's degree or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Concur

AmexGBT

Job description

Join to apply for the Executive Assistant, Floater role at The Carlyle Group

Join to apply for the Executive Assistant, Floater role at The Carlyle Group

The Executive Assistant (Floater) plays a critical role in providing high-level administrative support to senior leadership across various Funds and Departments. This position requires a strong executive presence, discretion, and adaptability while managing responsibilities across multiple teams, including senior leadership and other teams based in New York and other offices. The floater EA must seamlessly integrate into different teams, demonstrating professionalism, confidentiality, and the ability to work in a fast-paced, high-stakes environment.

Responsibilities:

Calendar & Meeting Management:

• Schedule and coordinate complex internal and external meetings across multiple time zones.
• Leverage productivity software (Microsoft Word, Excel, PowerPoint, Outlook) to manage calendars, contacts, and tasks.
• Track and follow up on requests from internal and external stakeholders to ensure timely responses.
• Prepare and maintain briefing materials and talking points for meetings and speaking engagements.

Travel & Expense Management:

• Work with AmexGBT and within Concur to coordinate domestic and international executive travel.
• Handle itinerary planning, ensuring seamless logistics, including visas, accommodations, and transportation.
• Process expense reports and track reimbursements in a timely manner.

Document & Presentation Support:

• Prepare high-quality presentations for conferences and events using Microsoft Word and PowerPoint.
• Assist with document preparation, research, and file organization.

Administrative & Event Support:

• Handle a high volume of phone calls and correspondence, ensuring professionalism and confidentiality.
• Provide general administrative support as requested (moderate copying, filing, faxes, etc.).
• Manage special events and executive engagements.
• Proactively anticipate work assignments and administrative needs.
• Maintain strict confidentiality of all sensitive and non-routine information.
• Other reasonably related duties/projects as assigned.

Qualifications:

Education & Certificates

Professional Experience

• Minimum of 5-7 years' experience
• Excellent Microsoft Office Skills (including Outlook, Word, PowerPoint and Excel).
• Willingness to work in the NY office four to five days each week.
• Strong executive presence, discretion, and ability to interact with senior leadership.
• Highly organized and proactive with a willingness to go the extra mile.
• Ability to prioritize effectively and juggle multiple urgent tasks in a fast-paced environment.
• Comfortable working independently with minimal supervision and strong follow-through skills.
• Works well under pressure and meets tight deadlines.
• Excellent written and verbal communication skills.
• High attention to detail and accuracy.
• Team player with a collaborative mindset and positive attitude.

The compensation range for this role is specific to New York City and takes into account a wide range of factors including but not limited to the skill sets required/preferred; prior experience and training; licenses and/or certifications.

The anticipated base salary range for this role is $100,000 to $110,000.

In addition to the base salary, the hired professional will enjoy a comprehensive benefits package spanning retirement benefits, health insurance, life insurance and disability, paid time off, paid holidays, family planning benefits and various wellness programs. Additionally, the hired professional may also be eligible to participate in an annual discretionary incentive program, the award of which will be dependent on various factors, including, without limitation, individual and organizational performance.

Due to the high volume of candidates, please be advised that only candidates selected to interview will be contacted by Carlyle.

Company Profile:

The Carlyle Group (NASDAQ: CG) is a global investment firm with $453 billion of assets under management and more than half of the AUM managed by women, across 641 investment vehicles as of March 31, 2025. Founded in 1987 in Washington, DC, Carlyle has grown into one of the world's largest and most successful investment firms, with more than 2,300 professionals operating in 29 offices in North America, Europe, the Middle East, Asia and Australia. Carlyle places an emphasis on development, retention and inclusion as supported by our internal processes and seven Employee Resource Groups (ERGs). Carlyle's purpose is to invest wisely and create value on behalf of its investors, which range from public and private pension funds to wealthy individuals and families to sovereign wealth funds, unions and corporations. Carlyle invests across three segments - Global Private Equity, Global Credit and Carlyle AlpInvest - and has expertise in various industries, including: aerospace, defense & government services, consumer & retail, energy, financial services, healthcare, industrial, real estate, technology & business services, telecommunications & media and transportation.

At Carlyle, we believe that a wide spectrum of experiences and viewpoints drives performance and success. Our CEO, Harvey Schwartz, has stated that, "To build better businesses and create value for all of our stakeholders, we are focused on assembling leadership teams with the strongest insights from a range of perspectives." We strive to foster an environment where ideas are openly shared and valued. By bringing together teams with varied expertise and approaches, we enjoy a competitive advantage and create a stronger foundation for long-term success.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

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