Executive Assistant

Cobalt Recruitment; New York (NY); On-site; USD 100,000 - 140,000; Full time

Job summary

An established industry player is seeking a high-performing Executive Assistant to support its CEO in New York. This role involves managing the CEO's calendar and email, ensuring efficient communication, and providing administrative support. The ideal candidate will have a strong background in executive support, particularly within Real Estate or Financial Services. With a focus on discretion and integrity, this position offers a dynamic work environment where you can thrive and make a significant impact. Join a reputable firm that values your skills and experience, and be part of a team driving success in a fast-paced industry.

Benefits

401(k)

Vision Insurance

Medical Insurance

Qualifications

• 2-5+ years of experience supporting senior executives.
• Proven ability to manage shifting priorities and maintain attention to detail.

Responsibilities

• Manage the CEO’s calendar and email inbox with accuracy.
• Draft routine emails and maintain confidentiality in communications.
• Provide administrative support related to scheduling and correspondence.

Skills

Calendar Management

Email Management

Communication Skills

Problem Solving

Attention to Detail

Education

Bachelor's Degree

Job description

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This range is provided by Cobalt Recruitment. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$100,000.00/yr - $140,000.00/yr

Direct message the job poster from Cobalt Recruitment

Recruiting Finance, Accounting & Real Estate Leaders across the US

I am currently partnered with a highly reputable Real Estate Financial Services firm in New York. Due to continued growth, they are looking for a high-performing Executive Assistant to support the CEO.

RESPONSIBILITIES

Inbox & Communication Support

• Monitor, triage, and manage the CEO’s email inbox, prioritizing messages and flagging time-sensitive items
• Draft and respond to routine emails on the CEO’s behalf when appropriate
• Organize and maintain email folders and systems for efficient access to key information
• Coordinate follow-ups, track open threads, and ensure timely responses across key communications
• Maintain confidentiality while managing high-volume correspondence

Calendar & Scheduling Management

• Own and manage the CEO’s calendar with accuracy, foresight, and discretion
• Schedule internal and external meetings across time zones, balancing priorities and shifting demands
• Anticipate conflicts and proactively adjust meetings to protect focused work time
• Prepare daily and weekly schedule briefings to keep the CEO aligned and on track
• Ensure all stakeholders are informed and prepared ahead of meetings

Administrative & Operational Support

• Provide administrative support related to scheduling, correspondence, and communication workflows
• Assist with occasional office or team coordination tasks that intersect with the CEO’s calendar or email priorities

REQUIREMENTS

• 2–5+ years of experience supporting senior executives, with a focus on calendar and email management
• Proven ability to manage shifting priorities, solve problems independently, and maintain exceptional attention to detail
• Experience working within Real Estate, Financial Services or Professional Services is highly preferred
• Strong written and verbal communication skills; comfortable drafting professional correspondence
• High level of discretion and integrity when handling sensitive information
• Comfortable working in a fast-paced, high-trust environment with minimal supervision

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

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Inferred from the description for this job

401(k)

Vision insurance

Medical insurance

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