Executive Assistant I - Government Ops, Onsite, Clearance

TJFACT LLC - Totally Joined for Achieving Collaborative Techniques; Washington (District of Columbia); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Insurance

401(k) with Company Match

Paid Time Off

Paid Holidays

Short-Term and Long-Term Disability

Employee Assistance Program (EAP)

Job summary

TJFACT LLC – Totally Joined for Achieving Collaborative Techniques in Washington, DC is seeking an Executive Assistant I to support the U.S. Department of State, Bureau of Consular Affairs, Passport Services (CA/PPT).

This full-time onsite role provides administrative and operational support to executive leadership, including calendar and travel management, meeting coordination, and confidential documentation.

Qualifications

• Bachelor’s degree with 3+ years of experience or 7+ years of experience.
• Experience providing administrative or executive support.
• Experience coordinating calendars, meetings, travel, and executive documentation.
• Strong organizational, communication, and follow-up skills.
• Ability to manage multiple priorities with accuracy in a fast-paced environment.
• Ability to handle sensitive and confidential information.
• Active security clearance required.

Responsibilities

• Provide administrative and operational support to executive leadership.
• Manage executive calendars, schedules, appointments, and meeting coordination.
• Coordinate executive travel arrangements and related logistics.
• Prepare, organize, maintain, and manage executive correspondence and documentation while ensuring accuracy and confidentiality.
• Support executive projects by coordinating tasks, schedules, deliverables, and follow-up activities.
• Serve as a liaison between executives and internal and external stakeholders to facilitate effective and timely communication.
• Plan and coordinate executive meetings, conferences, and events, including logistics, agendas, materials, and follow-up activities.
• Maintain high-quality administrative procedures and ensure adherence to applicable internal policies.
• Identify and support process improvements that enhance administrative efficiency and effectiveness.

Skills

Executive support

Calendar management

Travel coordination

Stakeholder communication

Discretion and confidentiality

Security clearance

Education

Bachelor’s degree + 3 years of experience OR 7+ years experience

Job description

TJFACT LLC – Totally Joined for Achieving Collaborative Techniques in Washington, DC is seeking an Executive Assistant I to support the U.S. Department of State, Bureau of Consular Affairs, Passport Services (CA/PPT).

This full-time onsite role provides administrative and operational support to executive leadership, including calendar and travel management, meeting coordination, and confidential documentation.