EXECUTIVE ASSISTANT I- DOS

POTOMAC MANAGEMENT SOLUTIONS; Philadelphia (Philadelphia County); On-site; USD 60,000 - 90,000; Full time

Job summary

POTOMAC MANAGEMENT SOLUTIONS seeks an experienced executive assistant with an active secret clearance in Philadelphia. The role supports the executive team with calendar management, travel arrangements, meeting coordination, and correspondence handling, upholding high-quality administrative procedures.

Responsibilities include organizing executive documents for accuracy and confidentiality, coordinating tasks and follow-ups, liaising with stakeholders, organizing meetings and events, and

Qualifications

• 3 years of experience in administrative support or similar role.
• Bachelor's degree or 7 years of relevant experience alternative.
• Active secret clearance required.

Responsibilities

• Manage executive calendars, travel itineraries, and meeting coordination.
• Handle correspondence with internal and external stakeholders with confidentiality and accuracy.
• Organize and maintain executive documents and processes per internal policies.

Skills

Calendar management

Travel arrangements

Meeting coordination

Executive support

Communication

Education

Bachelor's degree

Job description

MUST HAVE ACTIVE SECRET CLEARANCE

Assist the executive team with calendar management, travel arrangements, meeting coordination, and handling correspondence. Uphold high-quality administrative procedures. Organize and manage executive documents, ensuring accuracy, confidentiality, and adherence to internal policies. Support executive projects by coordinating tasks, schedules, and follow-ups to ensure timely completion. Act as a liaison between executives and internal/external stakeholders, facilitating effective and efficient communication. Plan and organize executive meetings, conferences, and events, including logistics, agendas, and follow-ups. Identify and implement process improvements to enhance administrative efficiency and effectiveness.

EXPERIENCE:

3 years of experience

EDUCATION:

Bachelor's or 7 years experience