EXECUTIVE ASSISTANT III - DOS

Potomac Management Solutions, LLC; Arlington (VA); On-site; USD 55,000 - 85,000; Full time

Job summary

Potomac Management Solutions, LLC in Arlington, VA seeks an executive administrative assistant with an active Secret clearance. Provide comprehensive support to the executive team, including calendar management, travel planning, meeting coordination, and handling correspondence.

You will maintain confidential documents, support executive projects, and serve as a primary liaison with internal and external stakeholders.

Qualifications

• Must have an active Secret clearance.
• Provide comprehensive administrative support to the executive team.
• Manage calendars, travel, meetings, and handling of correspondence.
• Ensure confidentiality and compliance with internal policies.
• Coordinate executive projects and communications with internal and external stakeholders.
• Identify opportunities for process improvement to enhance efficiency.

Responsibilities

• Provide executive administrative support, including calendar management, travel logistics, meeting coordination, and correspondence handling.
• Maintain confidentiality and organize executive documents in accordance with policies.
• Coordinate and manage executive projects to ensure timely completion and alignment with goals.
• Serve as a primary contact between executives and stakeholders, ensuring effective communication.
• Plan and coordinate executive meetings and events, including logistics and follow-up.
• Identify process improvements and implement changes to boost administrative efficiency.

Skills

Secret clearance

Administrative support

Calendar management

Travel planning

Meeting coordination

Correspondence handling

Document management

Process improvement

Stakeholder communication

Job description

MUST HAVE AN ACTIVE SECRET CLEARANCE

Provide comprehensive administrative support to the executive team, including calendar management, travel arrangements, meeting coordination, and correspondence handling. Ensure administrative tasks meet task quality standards. Maintain and organize executive documents, ensuring accuracy, confidentiality, and compliance with internal policies. Assist in coordinating and managing executive projects, ensuring timely completion and alignment with task goals. Serve as a key point of contact between executives and internal/external stakeholders, ensuring effective and efficient communication. Plan and coordinate executive meetings, conferences, and events, including logistics, agendas, and follow-up activities. Identify opportunities for process improvement and implement changes to enhance administrative efficiency and effectiveness.