EXECUTIVE ASSISTANT I- DOS

POTOMAC MANAGEMENT SOLUTIONS; Arlington (VA); On-site; USD 65,000 - 90,000; Full time

Job summary

POTOMAC MANAGEMENT SOLUTIONS seeks an experienced executive assistant with an active secret clearance to support the C-suite with calendar management, travel, meetings and correspondence while upholding confidentiality and internal policies.

You will organize executive documents, coordinate tasks and follow-ups, liaise with internal and external stakeholders, plan meetings and events, and identify process improvements to boost administrative efficiency on-site in Arlington, VA.

Qualifications

• Experience managing executive calendars, travel, meetings and correspondence.
• Proven ability to handle confidential information and adhere to internal policies.
• Strong communication and coordination skills across internal/external stakeholders.
• Ability to coordinate multiple tasks and follow-ups for executive projects.
• Proactive identification and implementation of administrative process improvements.

Responsibilities

• Assist executive team with calendar management, travel arrangements, meeting coordination, and handling correspondence.
• Uphold high-quality administrative procedures and confidentiality policies.
• Organize and manage executive documents with accuracy and policy compliance.
• Coordinate tasks, schedules, and follow-ups to support executive projects and timely completion.
• Liaise between executives and stakeholders to facilitate efficient communication.
• Plan and organize executive meetings, conferences and events including logistics and agendas.
• Identify and implement process improvements to enhance administrative efficiency.

Skills

Calendar management

Travel coordination

Meeting coordination

Correspondence handling

Confidentiality & policy compliance

Stakeholder liaison

Process improvements

Education

Bachelor's degree

7 years experience

Job description

MUST HAVE ACTIVE SECRET CLEARANCE

Assist the executive team with calendar management, travel arrangements, meeting coordination, and handling correspondence. Uphold high-quality administrative procedures. Organize and manage executive documents, ensuring accuracy, confidentiality, and adherence to internal policies. Support executive projects by coordinating tasks, schedules, and follow-ups to ensure timely completion. Act as a liaison between executives and internal/external stakeholders, facilitating effective and efficient communication. Plan and organize executive meetings, conferences, and events, including logistics, agendas, and follow-ups. Identify and implement process improvements to enhance administrative efficiency and effectiveness.

EXPERIENCE:

3 years of experience

EDUCATION:

Bachelor's or 7 years experience