EXECUTIVE ASSISTANT III - DOS

POTOMAC MANAGEMENT SOLUTIONS; Philadelphia (Philadelphia County); On-site; USD 60,000 - 90,000; Full time

Job summary

POTOMAC MANAGEMENT SOLUTIONS is seeking an experienced administrative professional to support the executive team. This role handles calendar management, travel planning, meeting coordination, and confidential correspondence while ensuring compliance with internal policies.

Qualified candidates will have a Bachelor's degree or equivalent experience, active SECRET clearance, and 9 years of experience in high-level administration.

Qualifications

• Active secret clearance is mandatory.
• Strong administrative experience supporting executives.
• Experience planning and coordinating meetings and events.

Responsibilities

• Provide calendar management and travel arrangements for executives.
• Coordinate meetings and conferences, including agendas and follow-up.
• Manage executive documents with confidentiality and compliance with policies.
• Serve as a point of contact between executives and stakeholders.
• Identify and implement opportunities for process improvement.

Skills

Calendar management

Travel arrangements

Meeting coordination

Correspondence handling

Executive communication

Process improvement

Stakeholder management

Confidentiality

Education

Bachelor's degree or equivalent experience

Job description

MUST HAVE AN ACTIVE SECRET CLEARANCE

Provide comprehensive administrative support to the executive team, including calendar management, travel arrangements, meeting coordination, and correspondence handling.

Ensure administrative tasks meet task quality standards. Maintain and organize executive documents, ensuring accuracy, confidentiality, and compliance with internal policies. Assist in coordinating and managing executive projects, ensuring timely completion and alignment with task goals. Serve as a key point of contact between executives and internal/external stakeholders, ensuring effective and efficient communication. Plan and coordinate executive meetings, conferences, and events, including logistics, agendas, and follow-up activities.

Identify opportunities for process improvement and implement changes to enhance administrative efficiency and effectiveness.

EDUCATION:

Bachelor's or 13 years experience

EXPERIENCE

9 years of experience