EXECUTIVE ASSISTANT III - DOS

POTOMAC MANAGEMENT SOLUTIONS; Arlington (VA); On-site; USD 85,000 - 120,000; Full time

Job summary

POTOMAC MANAGEMENT SOLUTIONS seeks an experienced administrative professional to support the executive team. Responsibilities include calendar management, travel arrangements, meeting coordination, and handling correspondence with internal and external stakeholders.

You will maintain confidential executive documents, drive process improvements, and coordinate high-level projects to ensure timely completion and alignment with goals. This role demands discretion and strong communication skills.

Qualifications

• Active secret clearance is required.
• 9 years of experience in administrative support.
• Bachelor's degree or 13 years of related experience.

Responsibilities

• Provide comprehensive administrative support to the executive team, including calendar management, travel arrangements, meeting coordination, and correspondence handling.
• Maintain and organize executive documents, ensuring accuracy, confidentiality, and compliance with internal policies.
• Assist in coordinating and managing executive projects, ensuring timely completion and alignment with task goals.
• Serve as a key point of contact between executives and internal/external stakeholders, ensuring effective and efficient communication.
• Plan and coordinate executive meetings, conferences, and events, including logistics, agendas, and follow-up activities.
• Identify opportunities for process improvement and implement changes to enhance administrative efficiency and effectiveness.

Skills

Executive support

Calendar management

Travel arrangements

Meeting coordination

Communication

Process improvement

Education

Bachelor's degree

13 years experience

Job description

MUST HAVE AN ACTIVE SECRET CLEARANCE

Provide comprehensive administrative support to the executive team, including calendar management, travel arrangements, meeting coordination, and correspondence handling.

Ensure administrative tasks meet task quality standards. Maintain and organize executive documents, ensuring accuracy, confidentiality, and compliance with internal policies. Assist in coordinating and managing executive projects, ensuring timely completion and alignment with task goals. Serve as a key point of contact between executives and internal/external stakeholders, ensuring effective and efficient communication. Plan and coordinate executive meetings, conferences, and events, including logistics, agendas, and follow-up activities.

Identify opportunities for process improvement and implement changes to enhance administrative efficiency and effectiveness.

EDUCATION:

Bachelor's or 13 years experience

EXPERIENCE

9 years of experience