Executive Assistant (Financial Services required)

Russell Tobin; New York (NY); On-site; USD 60,000 - 90,000; Full time

Job summary

Russell Tobin is seeking an experienced Executive Assistant to support senior leadership in a fast-paced financial services environment on a 6-12 month contract with potential conversion to full-time.

The role manages calendars, travel, confidential communications, and prepares presentations; requires 3+ years supporting executives in banking, advanced MS Office, and familiarity with Zoom/Teams and Concur.

Qualifications

• 3+ years supporting senior executives in banking/financial services.
• Strong organization, communication, and multitasking skills.
• High level of professionalism, discretion, and attention to detail.
• Advanced Microsoft Office skills.
• Experience with Zoom/Teams and expense systems (Concur preferred).

Responsibilities

• Manage complex calendars, meetings, and scheduling
• Coordinate domestic/international travel and expenses
• Handle correspondence, calls, and confidential information
• Prepare presentations, reports, and executive documents
• Support meetings, events, and special projects
• Coordinate with internal teams and assist with ad hoc needs

Skills

Calendar management

Executive support

Communication

Discretion

Microsoft Office

Zoom/Teams

Expense management

Tools

Concur

Zoom

Microsoft Teams

Job description

6-12 month contract | Potential conversion to full-time

We're looking for an experienced Executive Assistant to support senior leadership in a fast-paced financial services environment.

Responsibilities:

• Manage complex calendars, meetings, and scheduling
• Coordinate domestic/international travel and expenses
• Handle correspondence, calls, and confidential information
• Prepare presentations, reports, and executive documents
• Support meetings, events, and special projects
• Coordinate with internal teams and assist with ad hoc needs

Requirements:

• 3+ years supporting senior executives in banking/financial services
• Strong organization, communication, and multitasking skills
• High level of professionalism, discretion, and attention to detail
• Advanced Microsoft Office skills
• Experience with Zoom/Teams and expense systems (Concur preferred)

Ideal candidate: Proactive, resourceful, detail-oriented, and comfortable working directly with senior leadership in a high‑visibility, fast‑paced environment.

Pride Global and its affiliates are Equal Opportunity Employers. We are committed to creating an inclusive workplace and do not discriminate on the basis of race, color, religion, national origin, ancestry, disability, genetic information, marital status, sex, gender identity or expression, age, sexual orientation, veteran or military status, or any other characteristic protected under applicable federal, state, or local law.

Pride Global and its affiliates are Fair Chance Employers. We consider qualified applicants with criminal histories in accordance with applicable federal, state, and local Fair Chance laws and ordinances, including the California Fair Chance Act where applicable.

Reasonable Accommodations

We are committed to providing reasonable accommodations to qualified applicants and employees with disabilities. If you require an accommodation during the application or interview process or to perform the essential functions of this role, please let us know.

San Francisco Applicants: In accordance with the San Francisco Lactation in the Workplace Ordinance, eligible employees will receive written notice regarding lactation accommodation rights upon hire and in other circumstances as required by law.