Executive Assistant

Career Group; San Francisco (CA); On-site; USD 120,000; Full time

Job summary

A leading financial services firm in San Francisco is seeking a highly capable Executive Assistant to support the CEO's Office. This in-office role involves managing complex calendars, coordinating travel, and ensuring operational excellence. The ideal candidate has over 5 years of experience supporting senior executives, particularly in financial services. Key skills include attention to detail, communication skills, and the ability to manage sensitive information with discretion. The position offers a competitive base salary of $120,000.

Qualifications

• 5+ years of experience supporting senior executives in demanding environments.
• Ability to operate with autonomy and discretion under pressure.
• Proficiency in communication and coordination tools.

Responsibilities

• Manage complex calendars for the CEO and executive team.
• Coordinate domestic and international travel logistics.
• Track action items and prepare materials for meetings.

Skills

Experience supporting C-suite or senior executives

Attention to detail

Emotional intelligence

Verbal communication skills

Written communication skills

Tools

Productivity tools

Job description

A leading financial services firm is seeking a highly capable Executive Assistant to join the CEO’s Office in a supporting capacity, reporting to the Primary Executive Assistant. This role is an extension of the CEO’s Office and offers high-level exposure to senior leadership, sensitive information, and executive decision-making.

In-office role located in San Francisco, CA (5 days a week).

Key Responsibilities

Calendar, Communications & Gatekeeping

• Manage complex, ever-evolving calendars across multiple time zones, balancing internal priorities with external relationships.
• Assess, prioritize, and respond to inbound requests with tact, clarity, and sound judgment.
• Draft, review, and manage high-level correspondence on behalf of the CEO’s Office.
• Serve as a polished and professional point of contact for board members, investors, clients, and senior executives.

Advanced Travel & Logistics

• Coordinate sophisticated domestic and international travel, including multi-leg itineraries and last-minute changes.
• Anticipate logistical needs and preferences to ensure seamless, frictionless travel experiences.
• Prepare briefing materials, agendas, and contextual information in advance of meetings and travel.

Operational Excellence

• Track action items, follow up on deliverables, and ensure commitments are met.
• Support preparation for board meetings, investor meetings, and key executive presentations.
• Continuously refine systems, processes, and workflows to improve efficiency, clarity, and execution across the CEO’s Office.

Requirements

• 5+ years of experience supporting C-suite or senior executives, preferably within financial services, investment management, or a similarly demanding environment.
• Demonstrated ability to operate with autonomy, discretion, and composure under pressure.
• Exceptional attention to detail with the ability to see the broader strategic picture.
• High emotional intelligence and strong interpersonal judgment; adept at navigating sensitive dynamics.
• Excellent written and verbal communication skills.
• Advanced proficiency with productivity and collaboration tools, including email, calendaring, document preparation, and virtual meeting platforms.

$120,000 base

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