Executive Assistant

Russell Tobin; Pittsburgh (Allegheny County); Hybrid; USD 48,000 - 62,000; Full time

Job summary

Russell Tobin is seeking a Senior Executive Administrator to support the CFO and Investor Relations at a global manufacturing company. The role emphasizes complex calendar management, travel coordination, meetings, and expense processing.

Candidates should have 4+ years of executive support experience, strong communication, and the ability to handle confidential information in a corporate environment. This 12-month contract may convert to permanent for the right candidate.

Qualifications

• 5+ years of Executive Assistant/Executive Administrator experience.
• Experience supporting senior executives or C-suite leaders.
• Strong calendar, travel, and expense management experience.
• Advanced MS Office skills: Outlook, Excel, PowerPoint.
• Highly organized and discreet with confidential information.
• Finance, Investor Relations, Accounting, or corporate environment experience is a plus.

Responsibilities

• Focus on complex calendar management for senior leaders.
• Coordinate domestic and international travel.
• Prepare executive meetings and manage expenses.
• Support investor relations activities and high-level admin tasks.

Skills

Executive support

C-suite liaison

Calendar management

Travel management

Expense management

MS Office

Excel

PowerPoint

Confidential information handling

Finance/IR exposure

Tools

MS Office Suite

Job description

Senior Executive Administrator - Finance & Investor Relations

Type: 12-month contract, possible to convert

Pay range: $35.00-45.00/hour on W2

We’re seeking an experienced Executive Administrator to support senior Finance leadership, including the CFO and Investor Relations team, at a leading global company in the manufacturing/industrial industry.

This role will focus on complex calendar management, domestic and international travel, executive meetings, expenses, investor relations activities, and high-level administrative support. The ideal candidate has 4+ years of executive support experience, strong attention to detail, excellent communication skills, and experience working with senior leadership in a corporate or financial environment.

Key requirements

• 5+ years of Executive Assistant/Executive Administrator experience
• Experience supporting senior executives or C-suite leaders
• Strong calendar, travel, and expense management experience
• Advanced Microsoft Office skills, particularly Outlook, Excel, and PowerPoint
• Highly organized, proactive, and comfortable handling confidential information
• Finance, Investor Relations, Accounting, or corporate environment experience is a plus

Location

Pittsburg, PA | Hybrid

Industry

Manufacturing / Industrial Products

For workers in the United States, PrideGlobal and it's affiliates offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, pet insurance and employee discounts with preferred vendors.

PrideGlobal and it's affiliates are an equal opportunity employer. We do not discriminate on the basis of the race, religious creed, color, national origin, ancestry, physical disability, mental disability, reproductive health decision making, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.

Fair Chance Employment

PrideGlobal and it's affiliates are a Fair Chance employer. We consider all qualified applicants, including those with criminal histories, in a manner consistent with applicable state and local Fair Chance laws and ordinances, including, the California Fair Chance Act and all applicable local Fair Chance ordinances.

Accommodations

We are committed to providing reasonable accommodations to applicants and employees with disabilities. If you require a reasonable accommodation to participate in the application or interview process, or to perform the essential functions of this role, please contact us.

Only applicable for San Francisco Candidates: Under the San Francisco Lactation in the Workplace Ordinance, we will provide written notice of lactation accommodation rights, and this notice will automatically be given upon hiring, any inquiry of parental leave or lactation accommodation.

Only applicable for Kentucky positions: For this type of employment, state law requires a criminal record check as a condition of employment. This applies to direct care staff (Examples: RN, LPN, Nurse Aides, Therapists) referred to Kentucky nursing facilities, assisted living communities, or long-term care facilities, in accordance with KRS 216.793.