Executive Assistant

Beacon Hill; San Francisco (CA); On-site; USD 45,000 - 48,000; Full time

Job summary

Beacon Hill is seeking an Executive Assistant in San Francisco to support busy investment professionals with calendar management, travel coordination, and office operations. The role emphasizes professional presence, strong organization, and proactive scheduling in a fast-paced environment.

You will partner with the Lead Executive Assistant to ensure smooth office operations, guest reception, and execution of administrative initiatives across the San Francisco office.

Qualifications

• Experience in administrative or executive assistant roles.
• Experience with calendars and scheduling meetings.
• Strong communication and professional presence.
• Highly organized with strong attention to detail.
• Coachable and eager to learn.

Responsibilities

• Manage calendars and coordinate meetings for team members.
• Assist with travel arrangements and scheduling.
• Welcome visitors and manage office reception.
• Coordinate daily office operations and supplies.
• Coordinate office vendors and deliveries.
• Assist with conference room setup and prep.
• Support Lead Executive Assistant in the San Francisco office.
• Maintain a polished, organized office environment.
• Support ad hoc projects as needed.

Skills

Calendar management

Travel coordination

Office operations

Communication

Job description

Executive Assistant (1475281) San Francisco, California

Salary: USD33 - USD35 per hour

Our client, a leading financial services firm in San Francisco, is seeking a polished and proactive Executive Assistant to support both office operations and administrative needs for a growing team of investment professionals.

Responsibilities:

• Manage calendars and coordinate meetings for Associates, Senior Associates, Vice Presidents, and other team members.
• Assist with travel arrangements, scheduling logistics, and administrative support projects.
• Serve as the primary point of contact for visitors and guests, ensuring a professional and welcoming office experience.
• Coordinate daily office operations, including ordering lunches, stocking kitchen and office supplies, and maintaining common areas.
• Manage office vendors, deliveries, and general office logistics.
• Assist with conference room setup and meeting preparation.
• Partner closely with the Lead Executive Assistant to provide seamless support to the San Francisco office.
• Help maintain a polished, organized, and efficient office environment.
• Support ad hoc projects and administrative initiatives as needed.

Qualifications:

• Experience in an administrative, executive assistant, or office support role.
• Previous experience managing calendars and scheduling meetings.
• Experience with executive support, complex calendaring, or travel coordination preferred.
• Strong communication skills and a professional presence.
• Highly organized with strong attention to detail.
• Demonstrated work ethic, coachability, and willingness to learn.
• Ability to thrive in a fast-paced, team-oriented environment.