Executive Administrative Assistant

Russell Tobin; Saint Paul (MN); Hybrid; USD 42,000 - 60,000; Full time

Benefits offered by this job

Healthcare (medical/dental/vision)

401(k) retirement plan

Life & disability insurance

Employee assistance program

Legal support

Pet insurance

Employee discounts

Job summary

PrideGlobal is seeking an Administrative Assistant to support executives in a hybrid role. The position requires 3+ years of administrative experience and a proactive, detail-oriented approach. You will manage calendars, prepare for meetings, flag time-sensitive emails, take notes, and coordinate team events such as Cyber Awareness Month.

This is a 12-month temp-to-perm opportunity. Ideal candidates will work independently, handle multiple priorities, and have strong communication skills.

Qualifications

• 3+ years of Administrative Assistant experience.
• Executive support experience preferred.
• Highly proactive, organized, and accountable.
• Strong communication and attention to detail.
• Ability to work autonomously and manage multiple priorities.
• Event coordination experience is a plus.

Responsibilities

• Manage and proactively maintain the executive's calendar.
• Help prepare for upcoming meetings, events, and commitments.
• Monitor and flag important or time-sensitive emails.
• Take meeting notes and track follow-ups.
• Coordinate team events and activities, including Cyber Awareness Month in October.
• Connect the dots across priorities and take ownership of tasks from start to finish.
• Work independently and proactively anticipate needs.

Skills

Administrative experience

Calendar management

Proactive

Event coordination

Job description

Schedule: Hybrid – 3 Days On-Site/Week- 12-month temp to perm role

About the Role

Russell Tobin’s client is seeking a proactive Administrative Assistant with 3+ years of experience, ideally supporting executives. This person will serve as a trusted right-hand, staying ahead of priorities, managing the executive’s calendar, flagging important communications, and ensuring follow-ups are handled.

Key Responsibilities

• Manage and proactively maintain the executive’s calendar.
• Help prepare for upcoming meetings, events, and commitments.
• Monitor and flag important or time-sensitive emails.
• Take meeting notes and track follow-ups.
• Coordinate team events and activities, including Cyber Awareness Month in October.
• Connect the dots across priorities and take ownership of tasks from start to finish.
• Work independently and proactively anticipate needs.

Qualifications

• 3+ years of Administrative Assistant experience.
• Executive support experience preferred.
• Highly proactive, organized, and accountable.
• Strong communication and attention to detail.
• Ability to work autonomously and manage multiple priorities.
• Event coordination experience is a plus.

PrideGlobal and it's affiliates offers eligible employee's comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, pet insurance and employee discounts with preferred vendors.

PrideGlobal and it's affiliates are an equal opportunity employer. We do not discriminate on the basis of the race, religious creed, color, national origin, ancestry, physical disability, mental disability, reproductive health decision making, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.

PrideGlobal and it's affiliates are a Fair Chance employer. We consider all qualified applicants, including those with criminal histories, in a manner consistent with applicable state and local Fair Chance laws and ordinances, including, the California Fair Chance Act and all applicable local Fair Chance ordinances.

Accommodations

We are committed to providing reasonable accommodations to applicants and employees with disabilities. If you require a reasonable accommodation to participate in the application or interview process, or to perform the essential functions of this role, please contact us.

Only applicable for San Francisco Candidates : Under the San Francisco Lactation in the Workplace Ordinance, we will provide written notice of lactation accommodation rights, and this notice will automatically be given upon hiring, any inquiry of parental leave or lactation accommodation