Administrative Assistant to Managing Director

Career Group; San Francisco (CA); On-site; USD 120,000 - 130,000; Full time

Job summary

A premier recruiting agency is seeking an experienced Administrative Assistant to provide 1:1 executive support to a Managing Director in San Francisco. The ideal candidate will possess over 10 years of administrative experience, thrive in a fast-paced environment, and demonstrate strong communication and organizational skills. This full-time position offers a base pay range of $120,000-$130,000 per year.

Qualifications

• 10+ years of administrative experience; professional services experience required.
• Proven ability to handle high-volume, fast-moving workflows with accuracy and composure.
• Strong organizational and communication skills; highly detail-oriented.

Responsibilities

• Provide Executive-level support including heavy scheduling and travel coordination.
• Partner on office management duties like event planning and special visitor hosting.
• Serve as a trusted liaison, anticipating needs in a demanding environment.
• Maintain discretion and professionalism at all times.

Skills

Organizational skills

Communication skills

Detail-oriented

Ability to thrive under pressure

Job description

Overview

We are seeking an experienced and highly dedicated Administrative Assistant to provide 1:1 executive support to a busy Managing Director of a renowned global finance firm. This role requires a polished professional who thrives in a fast-paced, high-volume environment and brings proactive energy and excellent communication skills. The executive is kind, well-respected, and understands how to utilize an assistant. If you are an experienced administrator who has worked successfully in professional services and enjoys taking the reigns and being an entrusted partner, this could be the right role for you.

Schedule: Onsite Monday – Friday

Base pay range: $120,000.00/yr - $130,000.00/yr

Location: San Francisco, CA

Direct message the job poster from Career Group

We are seeking an experienced and highly dedicated Administrative Assistant to provide 1:1 executive support to a busy Managing Director of a Renowned Global Finance Firm. This role requires a polished professional who thrives in a fast-paced, high-volume environment and brings proactive energy and excellent communication skills. This executive is kind, well-respected and understands how to utilize an Assistant. If you are an experienced Admin who has worked successfully in professional services and enjoys taking the reigns and being an entrusted partner, this could be the right role for you!

Responsibilities

• Provide Executive-level support including heavy scheduling, calendar management, travel coordination, and expense processing
• Partner on office management duties such as event planning, hosting and preparing for special visitors/meetings, and overall group organization
• Serve as a trusted liaison—anticipating needs and staying steps ahead in a demanding, high-performance environment
• Maintain discretion and professionalism at all times

Qualifications

• 10+ years of administrative experience; professional services experience required
• Proven ability to handle high-volume, fast-moving workflows with accuracy and composure
• Proactive professional who thrives under pressure
• Strong organizational and communication skills; highly detail-oriented

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/

Career Group is a premier, Women-Owned recruiting agency and a widely recognized name in corporate and administrative staffing. We connect our candidates with job opportunities at leading companies nationwide. When you work with a Career Group recruiter, you gain a strategic career advisor for life. Submit your resume to get started today.

Seniority level

Not Applicable

Employment type

Full-time

Job function

Administrative

Industries

Venture Capital and Private Equity Principals and Financial Services