Hybrid Exec Assistant & Communications Lead

Applegreen-USA-Welcome-Centers-Central-Services; Ringwood (NJ); Hybrid; USD 90,000 - 130,000; Full time

Benefits offered by this job

Hybrid work arrangement

Paid Time Off

401(k) with Company Match

Earned Wage Access

Education Assistance

Employee Referral Bonus

Pet Insurance

Job summary

Applegreen USA Welcome Centers Central Services is seeking a versatile executive administrator to partner with the US President and senior leadership. You will manage calendars, travel, and meetings, draft high-level communications, and support corporate events in a fast-paced confidential environment.

Ideal candidates will demonstrate exceptional writing, organization, and discretion, with proficiency in MS Office and a knack for professional communications across internal and external

Qualifications

• Bachelor’s degree or equivalent experience required.
• Strong executive administrative capabilities incl. calendar management, meeting coordination, travel planning, logistics, and follow-through.
• Proficiency in Microsoft Office Suite; Canva/Photoshop a plus for communications assets.
• Exceptional written and verbal communication skills for executive correspondence, newsletters, and internal communications.

Responsibilities

• Serve as primary operational and administrative support for the US President and senior leaders.
• Manage complex multi-time-zone calendars, travel, and meeting logistics.
• Draft and finalize executive correspondence, announcements, presentations, and communications.
• Collaborate with the US President to craft professional communications supporting initiatives.
• Create and maintain presentations and communication materials for leadership.
• Track milestones and follow-ups across executive-sponsored projects.
• Support management meetings and corporate events logistics.
• Coordinate conference room readiness and AV setup for meetings.

Skills

Calendar management

Meeting coordination

Travel planning

Written communications

Discretion & confidentiality

Education

Bachelor’s degree in Business Administration, Communications, or a related field, or equivalent experience

Tools

Microsoft Office

Canva

Adobe Photoshop

Job description

Applegreen USA Welcome Centers Central Services is seeking a versatile executive administrator to partner with the US President and senior leadership. You will manage calendars, travel, and meetings, draft high-level communications, and support corporate events in a fast-paced confidential environment.

Ideal candidates will demonstrate exceptional writing, organization, and discretion, with proficiency in MS Office and a knack for professional communications across internal and external