Executive Assistant | Calendar & Travel Pro

adventhealth; United States; On-site; USD 30,000 - 56,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Disability Insurance

PTO from Day One

403(b) Retirement Plan

Parental Leave

Career Development

Well-being Resources

Mental Health Resources

Pet Benefits

Job summary

AdventHealth is seeking an experienced administrative professional to schedule and maintain executive calendars, arrange travel, and prepare reports, agendas, and documents with professional polish.

You will organize conference calls, manage confidential information, and interact with staff and external partners with tact and discretion. Strong MS Office skills, excellent communication, and time-management are essential in this role at our Altamonte Springs, FL location.

Qualifications

• Proven experience supporting executives in fast-paced environments.
• Advanced Microsoft Office skills and professional document formatting.
• Demonstrates strong organizational and time management abilities.
• Handles confidential information with discretion and integrity.

Responsibilities

• Schedules and maintains executive calendars, coordinating meetings and logistics.
• Arranges travel and prepares expense reports with accuracy and timeliness.
• Maintains paper and electronic files, distributing reports and documents professionally.
• Communicates with staff and external contacts in a courteous, professional manner.
• Directs incoming communications per executive priorities and confidentiality requirements.

Skills

Microsoft Office

Outlook

Excel

Word

Communication

Time management

Organizational skills

Multitasking

Confidentiality

English proficiency

Education

Associate degree

High School Diploma

Tools

Concur

Job description

AdventHealth is seeking an experienced administrative professional to schedule and maintain executive calendars, arrange travel, and prepare reports, agendas, and documents with professional polish.

You will organize conference calls, manage confidential information, and interact with staff and external partners with tact and discretion. Strong MS Office skills, excellent communication, and time-management are essential in this role at our Altamonte Springs, FL location.