Executive Assistant: Calendar & Travel Maestro

AdventHealth; Orlando (FL); Presencial; USD 21.000 - 179.000; A tiempo parcial

Ventajas ofrecidas por este puesto de trabajo

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Disability Insurance

Paid Time Off from Day One

403-B Retirement Plan

Parental Leave

Career Development

Well-being Resources

Mental Health Resources

Pet Benefits

Descripción de la vacante

AdventHealth in Orlando, FL seeks an experienced administrative professional to support executives. This PRN Day shift role handles scheduling, travel, and document preparation, ensuring polished communications and confidentiality across all tasks.

Responsibilities include organizing meetings, managing calendars, processing expenses, and maintaining files with precision. Strong MS Office skills and professional interaction across stakeholders are essential.

Formación

• Proficient in Microsoft Office, including Outlook, Excel, PowerPoint, and Word.
• Basic computer navigation skills.
• Online expense reimbursement system knowledge (Preferred).
• Demonstrates ability to adapt to new situations and responsibilities.
• Demonstrates problem-solving skills.
• Strong organizational skills and attention to detail.
• Ability to multitask.
• Ability to interact professionally with all levels of staff and external contacts.
• Must read, write, and speak conversational English.
• Excellent verbal and written communication skills.
• Ability to handle confidential information.
• Ability to work independently or in a team.
• Takes initiative to solve issues and prepare for events.
• Analytical skills.
• Time management and planning skills.
• Additional coursework in computers, business, accounting.
• Adheres to HIPAA confidentiality.

Responsabilidades

• Schedules and maintains executive calendars, arranging meetings, facilities, catering, and equipment.
• Organizes recurring executive conference calls.
• Maintains paper and electronic files of correspondence, documents, and reports.
• Prepares, edits, and distributes reports, agendas, minutes, and organizational charts.
• Ensures professional appearance and clear communication in documents.
• Arranges travel for executives and coordinates expense reporting.
• Handles difficult situations with tact and promotes peaceful resolutions.
• Communicates with staff and external contacts professionally.
• Directs incoming communications according to priorities.
• Handles confidential information discreetly.
• Performs other duties as assigned.

Conocimientos

Microsoft Office

Outlook

Excel

PowerPoint

Word

Basic computer navigation

Communication skills

Adaptability

Problem solving

Time management

Confidentiality

Independent/Team work

Educación

Associate

High School Diploma

Herramientas

Online expense reimbursement system

HIPAA knowledge

Descripción del empleo

AdventHealth in Orlando, FL seeks an experienced administrative professional to support executives. This PRN Day shift role handles scheduling, travel, and document preparation, ensuring polished communications and confidentiality across all tasks.

Responsibilities include organizing meetings, managing calendars, processing expenses, and maintaining files with precision. Strong MS Office skills and professional interaction across stakeholders are essential.