Senior Executive Assistant: Calendar Master & Travel Pro

neteffects; Lake Forest (IL); On-site; USD 55,000 - 58,000; Part time

Benefits offered by this job

Health insurance

Health savings account

Dental insurance

Vision insurance

Flexible spending accounts

Life insurance

Retirement plan

Job summary

neteffects seeks an experienced Executive Assistant to provide administrative support to senior leaders and their teams. This role requires strong organizational skills, heavy calendar management, travel coordination, and the ability to manage multiple priorities in a fast-paced environment.

You will manage complex calendars, arrange domestic and international travel, prepare meetings and reports, and support onboarding and cross-team projects.

Qualifications

• 5+ years of experience supporting senior management or C-suite executives.
• Experience with calendar management and scheduling.
• Experience with travel coordination and expense reporting.
• Proficiency in Microsoft Office, Teams, SharePoint, and PowerPoint.

Responsibilities

• Manage complex executive calendars, scheduling, and meetings.
• Coordinate domestic and international travel arrangements.
• Handle time and expense submissions.
• Prepare meeting agendas, presentations, reports, and correspondence.
• Coordinate meetings, take notes, and track action items.
• Maintain Microsoft Teams and SharePoint sites.
• Assist with department projects, budgets, and administrative processes.
• Support employee onboarding and offboarding.
• Provide administrative coverage for multiple executives as needed.

Skills

Calendar management

Travel coordination

Executive support

Microsoft Office

Communication

Multitasking

Tools

Microsoft Office

Teams

SharePoint

PowerPoint

Job description

neteffects seeks an experienced Executive Assistant to provide administrative support to senior leaders and their teams. This role requires strong organizational skills, heavy calendar management, travel coordination, and the ability to manage multiple priorities in a fast-paced environment.

You will manage complex calendars, arrange domestic and international travel, prepare meetings and reports, and support onboarding and cross-team projects.