Executive Assistant I

adventhealth; United States; Sur place; USD 30 000 - 56 000; Plein temps

Avantages offerts par ce poste

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Disability Insurance

PTO from Day One

403(b) Retirement Plan

Parental Leave

Career Development

Well-being Resources

Mental Health Resources

Pet Benefits

Résumé du poste

AdventHealth is seeking an experienced administrative professional to schedule and maintain executive calendars, arrange travel, and prepare reports, agendas, and documents with professional polish.

You will organize conference calls, manage confidential information, and interact with staff and external partners with tact and discretion. Strong MS Office skills, excellent communication, and time-management are essential in this role at our Altamonte Springs, FL location.

Qualifications

• Proven experience supporting executives in fast-paced environments.
• Advanced Microsoft Office skills and professional document formatting.
• Demonstrates strong organizational and time management abilities.
• Handles confidential information with discretion and integrity.

Responsabilités

• Schedules and maintains executive calendars, coordinating meetings and logistics.
• Arranges travel and prepares expense reports with accuracy and timeliness.
• Maintains paper and electronic files, distributing reports and documents professionally.
• Communicates with staff and external contacts in a courteous, professional manner.
• Directs incoming communications per executive priorities and confidentiality requirements.

Connaissances

Microsoft Office

Outlook

Excel

Word

Communication

Time management

Organizational skills

Multitasking

Confidentiality

English proficiency

Formation

Associate degree

High School Diploma

Outils

Concur

Description du poste

Our promise to you:

Joining AdventHealth is about being part of something bigger. It's about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.

All the benefits and perks you need for you and your family:

• Benefits from Day One: Medical, Dental, Vision Insurance, Life Insurance, Disability Insurance
• Paid Time Off from Day One
• 403-B Retirement Plan
• 4 Weeks 100% Paid Parental Leave
• Career Development
• Whole Person Well-being Resources
• Mental Health Resources and Support
• Pet Benefits

Schedule

• Schedule: Full time
• Shift: Day (United States of America)
• Address: 900 HOPE WAY
• City: ALTAMONTE SPRINGS
• State: Florida
• Postal Code: 32714

Job Description

Schedules and maintains executive's calendars, providing necessary logistics for meetings such as agenda, facilities, catering, accommodations, and technical equipment. Organizes reoccurring conference calls for executives. Maintains paper and electronic files of all correspondence, documents, reports, and other materials. Prepares, edits, and distributes reports, agendas, letters, meeting minutes, organizational charts, and other documents. Ensures all correspondence and documents have a professional appearance and are organized in a clear, concise, and professional manner with correct grammar, punctuation, and spelling. Arranges travel for assigned executives and coordinates schedules, completing expense reporting accurately and timely. Manages difficult and demanding situations with tact and calmness while promoting peaceful resolutions. Communicates with staff, leadership, outside callers, and visitors, representing self and the organization in a professional, courteous manner. Directs incoming communications according to executive's schedule and priorities. Deals discretely and appropriately with confidential information. Other duties as assigned.

Knowledge, Skills, and Abilities:

• Proficient in Microsoft Office, including Outlook, Excel, PowerPoint, and Word [Required]
• Basic computer navigation skills [Required]
• Online expense reimbursement system knowledge such as Concur [Preferred]
• Demonstrates the ability to adapt to new situations and responsibilities [Required]
• Demonstrates problem-solving skills [Required]
• Strong emphasis on organizational skills and strong attention to detail [Required]
• Ability and willingness to multitask [Required]
• Ability to display professional interactions with all levels of internal and external customers [Required]
• Must be able to read, write, and speak conversational English [Required]
• Excellent verbal and written communication skills [Required]
• Ability to deal with data that is of a sensitive and confidential nature [Required]
• Ability to work independently or in a team environment [Required]
• Able to take initiative to solve issues and proactively prepare for upcoming events [Required]
• Analytical skills [Required]
• Time management and planning skills [Required]
• Additional coursework in computers, business, and accounting [Required]
• Understands and abides by confidentiality of all files, data, telephone conversations, etc., and sustains a level of confidentiality by adhering to ethics of the executive personnel. Handles confidential patient and sensitive information in accordance with HIPAA guidelines [Required]

Education:

• Associate [Preferred]
• High School Grad or Equiv [Required]

Work Experience:

• 3+ job related experience [Required]

Licenses and Certifications:

• National Notary Association Notary Public (NNANP) [Preferred]
• Certified Administrative Professional (CAP) (CAP) [Preferred]

Physical Requirements:

Physical Requirements - https://tinyurl.com/23km2677

Pay Range:

• $21.95 - $40.82

Background Screening Requirement (Florida Law)

Certain positions are subject to Florida Level 2 background screening , including fingerprinting, as required by state law.

Applicants may review general information about Florida's background screening requirements at the Florida Care Provider Background Screening Clearinghouse : https://info.flclearinghouse.com/

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.