Executive Assistant

AdventHealth

Florida

In loco

USD 30.000 - 56.000

Tempo pieno

4 giorni fa

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Vantaggi offerti da questo lavoro

Medical, Dental, Vision Insurance

Life Insurance

Disability Insurance

Paid Time Off from Day One

403-B Retirement Plan

Parental Leave

Career Development

Well-being Resources

Mental Health Resources

Pet Benefits

Descrizione del lavoro

AdventHealth seeks an experienced administrative professional to support executives by managing calendars, coordinating meetings, and arranging travel with meticulous attention to detail.

The role requires strong MS Office skills, excellent written and verbal communication, and the ability to handle confidential information in a fast-paced environment. Candidates should be able to work independently or on a team and demonstrate initiative.

Competenze

Proficient in Microsoft Office (Outlook, Excel, PowerPoint, Word).
Read, write, speak conversational English.
Experience with confidential data and HIPAA guidelines.

Mansioni

Schedules and maintains executive calendars and coordinates meetings, including agendas, facilities, catering, and travel.
Arranges travel and completes expense reporting timely.
Maintains organized paper and electronic files and prepares reports and minutes.
Communicates professionally with staff, leadership, visitors, and external contacts.
Handles confidential information discreetly and supports executives under pressure.

Conoscenze

Microsoft Office

Outlook

Excel

PowerPoint

Word

Concur

Adaptability

Problem solving

Attention to detail

Multitasking

Professional communication

English proficiency

Confidential data handling

Teamwork or independence

Initiative

Analytical skills

Time management

Computer coursework in business

HIPAA compliance

Formazione

Associate

High School Grad or Equiv

Strumenti

Concur

Descrizione del lavoro

Our promise to you:

Joining AdventHealth is about being part of something bigger. It’s about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.

All the benefits and perks you need for you and your family:

Benefits from Day One: Medical, Dental, Vision Insurance, Life Insurance, Disability Insurance
Paid Time Off from Day One
403-B Retirement Plan
4 Weeks 100% Paid Parental Leave
Career Development
Whole Person Well-being Resources
Mental Health Resources and Support
Pet Benefits

Schedule

Full time

Shift

Day (United States of America)

Address

900 HOPE WAY

City

ALTAMONTE SPRINGS

State

Florida

Postal Code

32714

Job Description

Schedules and maintains executive’s calendars, providing necessary logistics for meetings such as agenda, facilities, catering, accommodations, and technical equipment. Organizes reoccurring conference calls for executives. Maintains paper and electronic files of all correspondence, documents, reports, and other materials. Prepares, edits, and distributes reports, agendas, letters, meeting minutes, organizational charts, and other documents. Ensures all correspondence and documents have a professional appearance and are organized in a clear, concise, and professional manner with correct grammar, punctuation, and spelling. Arranges travel for assigned executives and coordinates schedules, completing expense reporting accurately and timely. Manages difficult and demanding situations with tact and calmness while promoting peaceful resolutions. Communicates with staff, leadership, outside callers, and visitors, representing self and the organization in a professional, courteous manner. Directs incoming communications according to executive’s schedule and priorities. Deals discretely and appropriately with confidential information. Other duties as assigned.

Knowledge, Skills, and Abilities

Proficient in Microsoft Office, including Outlook, Excel, PowerPoint, and Word [Required]
Basic computer navigation skills [Required]
Online expense reimbursement system knowledge such as Concur [Preferred]
Demonstrates the ability to adapt to new situations and responsibilities [Required]
Demonstrates problem-solving skills [Required]
Strong emphasis on organizational skills and strong attention to detail [Required]
Ability and willingness to multitask [Required]
Ability to display professional interactions with all levels of internal and external customers [Required]
Must be able to read, write, and speak conversational English [Required]
Excellent verbal and written communication skills [Required]
Ability to deal with data that is of a sensitive and confidential nature [Required]
Ability to work independently or in a team environment [Required]
Able to take initiative to solve issues and proactively prepare for upcoming events [Required]
Analytical skills [Required]
Time management and planning skills [Required]
Additional coursework in computers, business, and accounting [Required]
Understands and abides by confidentiality of all files, data, telephone conversations, etc., and sustains a level of confidentiality by adhering to ethics of the executive personnel. Handles confidential patient and sensitive information in accordance with HIPAA guidelines [Required]