Executive Assistant to Executives — Calendar & Travel

AdventHealth; Florida; On-site; USD 30,000 - 56,000; Full time

Benefits offered by this job

Medical, Dental, Vision Insurance

Life Insurance

Disability Insurance

Paid Time Off from Day One

403-B Retirement Plan

Parental Leave

Career Development

Well-being Resources

Mental Health Resources

Pet Benefits

Job summary

AdventHealth seeks an experienced administrative professional to support executives by managing calendars, coordinating meetings, and arranging travel with meticulous attention to detail.

The role requires strong MS Office skills, excellent written and verbal communication, and the ability to handle confidential information in a fast-paced environment. Candidates should be able to work independently or on a team and demonstrate initiative.

Qualifications

• Proficient in Microsoft Office (Outlook, Excel, PowerPoint, Word).
• Read, write, speak conversational English.
• Experience with confidential data and HIPAA guidelines.

Responsibilities

• Schedules and maintains executive calendars and coordinates meetings, including agendas, facilities, catering, and travel.
• Arranges travel and completes expense reporting timely.
• Maintains organized paper and electronic files and prepares reports and minutes.
• Communicates professionally with staff, leadership, visitors, and external contacts.
• Handles confidential information discreetly and supports executives under pressure.

Skills

Microsoft Office

Outlook

Excel

PowerPoint

Word

Concur

Adaptability

Problem solving

Attention to detail

Multitasking

Professional communication

English proficiency

Confidential data handling

Teamwork or independence

Initiative

Analytical skills

Time management

Computer coursework in business

HIPAA compliance

Education

Associate

High School Grad or Equiv

Tools

Concur

Job description

AdventHealth seeks an experienced administrative professional to support executives by managing calendars, coordinating meetings, and arranging travel with meticulous attention to detail.

The role requires strong MS Office skills, excellent written and verbal communication, and the ability to handle confidential information in a fast-paced environment. Candidates should be able to work independently or on a team and demonstrate initiative.