Executive Assistant & Calendar Gatekeeper

Beth Israel Lahey Health; Boston (MA); On-site; USD 65,000 - 100,000; Full time

Job summary

Beth Israel Lahey Health in Boston is seeking an Executive Assistant to the Executive Team Leader. You will provide executive, administrative, and project support, exercise independent judgment, and manage the leader's calendar and contact with internal and external stakeholders.

Responsibilities include planning meetings, coordinating travel, preparing reports, handling confidential information, and ensuring policies and procedures are followed.

Responsibilities

• Provides executive, administrative, and project support to the office principal.
• Manages day-to-day activities, office policies, procedures, and systems for efficient operation.
• Maintains and monitors relevant computerized systems and rosters.
• Oversees departmental accounts, expenditures, and budget-related tasks.
• Coordinates meetings, secures space, handles AV needs, and tracks attendance.
• Makes travel and lodging arrangements for leadership.
• Handles confidential information and prepares non-routine letters/reports as required.
• Prepares internal communications, agendas, minutes, and notices of meetings.
• Screens calls, inquiries, and visitors, and routes them appropriately.
• Greet and assist visitors, manage calendars, and handle correspondence and transcription.
• Creates and edits presentations using PowerPoint and similar tools.
• Ensures operations comply with policies and standards.
• Participates in quality improvement initiatives and mandatory education.
• Performs other duties to support department goals.

Job description

Beth Israel Lahey Health in Boston is seeking an Executive Assistant to the Executive Team Leader. You will provide executive, administrative, and project support, exercise independent judgment, and manage the leader's calendar and contact with internal and external stakeholders.

Responsibilities include planning meetings, coordinating travel, preparing reports, handling confidential information, and ensuring policies and procedures are followed.