Executive Assistant at Gainor Staffing New York, NY

Gainor Staffing; New York (NY); Hybrid; USD 120,000 - 130,000; Full time

Benefits offered by this job

Free breakfast

Free lunch

Job summary

Gainor, a leading firm in investment management, is seeking an experienced Executive Assistant to support a senior leader in a fast-paced environment in New York. The role demands discretion, outstanding organisational skills, and the ability to manage complex calendars and travel.

You will draft communications, coordinate across time zones, and act as a trusted partner, ensuring priorities are protected and meetings run smoothly.

Qualifications

• 10+ years of executive assistant experience supporting senior leaders.
• Expert at managing calendars, travel logistics, and executive communications.
• Highly organized, detail-driven, and proactive problem-solver.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage day-to-day operations and act as strategic administrative partner.
• Coordinate meetings across time zones and resolve conflicts.
• Manage global travel logistics, including flights and accommodations.
• Draft and manage communications, meeting notes, and presentation materials.
• Act as a liaison between the executive and internal/external stakeholders.
• Maintain confidentiality and professionalism with sensitive information.
• Bring structure to workflows, track follow-ups, and ensure nothing falls through the cracks.

Skills

10+ years EA exp

Calendar management

Travel coordination

Stakeholder communication

Discretion & professionalism

Spanish proficiency

Job description

Our client, one of the world’s largest investment management firms, is seeking an experienced Executive Assistant. The firm offers excellent benefits and unique perks, including free breakfast and lunch!

Who You Are

• A skilled Executive Assistant with at least 10 years’ experience in supporting senior leaders in fast-paced, high-performance environments
• Experienced in managing complex calendars, travel logistics, and executive communications
• Exceptionally organized and detail-driven, with a natural ability to bring structure to complexity
• A proactive problem-solver who anticipates needs and takes initiative
• A trusted partner who exercises sound judgment, discretion, and professionalism
• Spanish language proficiency is a major plus!

What You’ll Do

• Manage day-to-day operations and act as a strategic administrative partner
• Coordinate meetings across time zones and proactively resolving conflicts
• Manage global travel logistics, including flights, accommodations, and on-site arrangements
• Draft and manage communications, meeting notes, and presentation materials
• Act as a liaison between the executive and internal/external stakeholders
• Maintain confidentiality and professionalism in handling sensitive information and high-profile relationships
• Bring structure to workflows, track follow-ups, and ensure nothing falls through the cracks

What Success Looks Like

• The executive’s time is protected and optimized, with priorities clearly aligned
• Meetings, travel, and communications are executed flawlessly, even under tight timelines
• You consistently stay ahead of the curve, anticipating needs and solving problems before they arise
• You bring calm, clarity, and confidence to a fast-moving environment

Salary Range: $120,000 – 130,000 annually, based on experience

Location: New York, NY – Hybrid (4 days on site, 1 remote)

Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirement and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.