Executive Assistant - 404879

Atrium; New York (NY); On-site; USD 90,000 - 95,000; Full time

Benefits offered by this job

Atrium Care Package

Job summary

Atrium in New York seeks an experienced Executive Assistant to support senior leadership with strategic calendar management, confidential communications, and cross‑department coordination. This fast‑paced role offers visibility and influence within a premier financial services firm.

Ideal candidates have 5+ years in finance‑sector EA roles, exceptional communication and organization skills, and proficiency with MS Office; private equity or asset management exposure is a plus.

Qualifications

• 5+ years of Executive Assistant experience in financial services, investment, or banking environments.
• Proven track record of managing complex executive workflows and multiple priorities.
• Exceptional communication and organizational skills.
• Proficiency in Microsoft Office Suite, especially Outlook, Excel, and PowerPoint.
• Ability to maintain confidentiality, sound judgment, and discretion in a high-pressure setting.

Responsibilities

• Provide day-to-day executive administrative support to the C-suite and senior leadership.
• Manage multiple calendars, prioritize meetings, and coordinate internal and external engagements.
• Handle confidential communications, board materials, and executive-level correspondence.
• Book and manage global travel logistics, including flights, hotels, and ground transportation.
• Prepare polished presentations, reports, and talking points for meetings and events.
• Liaise with clients, investors, and internal stakeholders with professionalism and discretion.
• Track key initiatives and assist with project deadlines, deliverables, and follow-ups.
• Submit expense reports and reconcile transactions promptly.
• Support event planning and internal coordination for executive off-sites and investor events.
• Maintain a pulse on shifting priorities and anticipate the needs of the Executive team.

Skills

Executive support

Calendar management

Confidential communication

Organizational skills

MS Office proficiency

Education

Bachelor's degree

Tools

Outlook

Excel

PowerPoint

CRM systems

Job description

Client Overview

Our client, a globally recognized finance and investment firm with a fast-paced, high-performance culture, is seeking a polished and experienced Executive Assistant to provide critical support to senior leadership. Known for their collaborative environment and industry excellence, the firm offers a unique opportunity for an Executive Assistant to operate at the highest level within the finance space. If you are a poised and performance-driven Executive Assistant looking to take your career to the next level in the finance industry, this Executive Assistant opportunity offers the scope, exposure, and challenge you are seeking.

Salary/Hourly Rate

$90,000 - $95,000 annually

Position Overview

The Executive Assistant will act as a strategic partner to top-level executives, managing complex scheduling, handling confidential communications, and coordinating across departments. The ideal Executive Assistant is highly professional, thrives under pressure, and has previous experience supporting leadership in the finance sector. This is a fast-moving role with visibility and influence, ideal for a career Executive Assistant looking for a long-term opportunity.

Responsibilities Of The Executive Assistant

• Provide day-to-day executive administrative support to the C-suite and senior leadership.
• Manage multiple calendars, prioritize meetings, and coordinate internal and external engagements.
• Handle confidential communications, board materials, and executive-level correspondence.
• Book and manage global travel logistics, including flights, hotels, and ground transportation.
• Prepare polished presentations, reports, and talking points for meetings and events.
• Liaise with clients, investors, and internal stakeholders with professionalism and discretion.
• Track key initiatives and assist with project deadlines, deliverables, and follow-ups.
• Submit expense reports and reconcile transactions promptly.
• Support event planning and internal coordination for executive off-sites and investor events.
• Maintain a pulse on shifting priorities and anticipate the needs of the Executive team.

Required Experience/Skills For The Executive Assistant

• 5+ years of Executive Assistant experience in a financial services, investment, or banking environment.
• Proven track record of managing complex executive workflows and multiple priorities.
• Exceptional communication and organizational skills.
• Proficiency in Microsoft Office Suite, especially Outlook, Excel, and PowerPoint.
• Ability to maintain confidentiality, sound judgment, and discretion in a high-pressure setting.

Preferred Experience/Skills For The Executive Assistant

• Background in private equity, investment banking, or asset management.
• Experience working with board members, investors, and senior-level clients.
• Familiarity with CRM systems and financial document preparation.
• Ability to thrive in a fast-paced, metrics-driven culture.

Education Requirements

• Bachelor’s degree is required.

Benefits

• Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).