Executive Assistant

Career Group; Los Angeles (CA); On-site; USD 110,000 - 150,000; Full time

Job summary

An investment firm in Los Angeles is seeking a refined Executive Assistant to provide high-level support to senior executives. The ideal candidate is highly organized, thrives under pressure, and has a proven track record in a professional environment. Responsibilities include managing calendars, arranging travel, and handling confidential communications. This is a full-time, on-site position.

Qualifications

• Proven track record supporting senior executives in a professional environment.
• Exceptional organizational skills with the ability to anticipate needs.
• Experienced in handling confidential information with discretion.

Responsibilities

• Provide high-level administrative support to senior executives.
• Manage calendars and complex scheduling efficiently.
• Arrange detailed travel itineraries and manage logistics.

Skills

High-level administrative support

Calendar management

Travel arrangement

Professional communication

Confidentiality

Job description

Executive Assistant – Financial Services

Location: DTLA | Onsite | Full-Time

Base pay range

$110,000.00/yr - $150,000.00/yr

A fast-paced, high-performing investment firm headquartered in Downtown LA is seeking a refined and resourceful Executive Assistant to join their Los Angeles office. This is a confidential search for a sharp, proactive professional who excels under pressure and brings a high level of discretion, judgment, and attention to detail.

This role is ideal for someone who thrives in a professional, client-facing environment and has a proven track record supporting senior executives. If you're highly organized and able to anticipate needs before they arise, this opportunity offers an exciting seat at the center of a dynamic financial organization.

Key Responsibilities

• Provide high-level administrative support to senior executives with efficiency
• Manage demanding calendars and coordinate complex, high-volume scheduling
• Arrange and oversee detailed, multi-leg travel itineraries across domestic and international destinations
• Prepare materials and coordinate logistics for meetings, presentations, and events
• Handle inbound communications with professionalism, confidentiality, and a solutions-oriented mindset
• Process expense reports and monitor reimbursements with precision
• Support office operations and help coordinate team events or special projects
• Act as a liaison between executives, internal teams, and external partners

Seniority level

Not Applicable

Employment type

Full-time

Job function

Administrative