Executive Assistant - 403508

Atrium; New York (NY); On-site; USD 47,000 - 63,000; Full time

Benefits offered by this job

Atrium Care Package

Job summary

Atrium, a leading private equity firm in New York, seeks a polished Executive Assistant to support senior executives in a fast-paced, high-performance environment. You will manage complex calendars, coordinate international travel, prepare materials, and ensure seamless operations for the executive office.

The ideal candidate brings 5+ years of EA experience, exceptional communication skills, and a discreet, professional demeanor to thrive in demanding financial services settings.

Qualifications

• 5+ years of Executive Assistant experience supporting senior executives.
• Exceptional calendar management and travel coordination experience.
• Strong organizational and project management skills.
• Excellent written and verbal communication abilities.

Responsibilities

• Manage complex executive calendars and scheduling across multiple time zones.
• Coordinate domestic and international travel, itineraries, and expense reporting.
• Prepare presentations, reports, meeting materials, and executive correspondence.
• Coordinate internal and external meetings, conference calls, and video conferences.
• Serve as the primary point of contact for executives, clients, and business partners.
• Screen communications and prioritize requests on behalf of executives.
• Track action items, deadlines, and follow-up activities.
• Process invoices, expense reports, and vendor payments.
• Maintain confidential files and sensitive business information.
• Assist with special projects and provide administrative support across the Executive team.

Skills

Executive support

Calendar management

Travel coordination

Organizational skills

Communication

Prioritization

Discretion

Client-service mindset

Education

Bachelor's degree

Tools

Concur

Workday

Salesforce

Job description

Client Overview

Our client, a leading private equity firm, is seeking a highly polished and proactive Executive Assistant to support senior executives in a fast-paced, high-performance environment. This is an excellent opportunity for an experienced Executive Assistant who thrives on managing competing priorities, anticipating executive needs, and serving as a trusted business partner. Join a collaborative and high-performing private equity firm where excellence, professionalism, and attention to detail are at the core of the business. This role offers significant exposure to senior leadership and the opportunity to become a trusted partner within a fast-paced, executive-level environment while building a long-term career in financial services.

Salary/Hourly Rate

$40/hr

Position Overview

The Executive Assistant will provide high-level administrative support to senior executives, managing complex calendars, coordinating travel, preparing meeting materials, and ensuring the seamless day-to-day operation of the executive office. The ideal candidate is poised, resourceful, detail-oriented, and accustomed to supporting executives in demanding financial services environments. This role requires exceptional professionalism, sound judgment, and the ability to handle confidential information with discretion.

Responsibilities Of The Executive Assistant

• Manage complex executive calendars and scheduling across multiple time zones.
• Coordinate domestic and international travel, itineraries, and expense reporting.
• Prepare presentations, reports, meeting materials, and executive correspondence.
• Coordinate internal and external meetings, conference calls, and video conferences.
• Serve as the primary point of contact for executives, clients, and business partners.
• Screen communications and prioritize requests on behalf of executives.
• Track action items, deadlines, and follow-up activities.
• Process invoices, expense reports, and vendor payments.
• Maintain confidential files and sensitive business information.
• Assist with special projects and provide administrative support across the Executive team.

Required Experience/Skills For The Executive Assistant

• 5+ years of Executive Assistant experience supporting senior executives.
• Exceptional calendar management and travel coordination experience.
• Strong organizational and project management skills.
• Excellent written and verbal communication abilities.
• Advanced proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and Teams.
• Ability to prioritize multiple high-level responsibilities in a fast-paced environment.
• High level of professionalism, discretion, and attention to detail.
• Strong interpersonal skills with a client-service mindset.

Preferred Experience/Skills For The Executive Assistant

• Experience supporting C-suite executives or Managing Directors.
• Previous experience within private equity, investment management, hedge funds, banking, or financial services is strongly preferred.
• Experience coordinating board meetings, investor meetings, or executive events.Familiarity with Concur, Workday, Salesforce, or similar business systems.

Education Requirements

• Bachelor's degree is preferred.

Benefits

• Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).