Executive Assistant

Confidential; New York (NY); On-site; USD 60,000 - 90,000; Full time

Job summary

A leading investment management firm in New York, NY seeks an Executive Assistant to provide high-level administrative support to senior professionals. The ideal candidate must have excellent organizational skills, a strong attention to detail, and the ability to manage multiple priorities. Responsibilities include calendar management, coordinating meetings, and creating presentations. Candidates should possess a Bachelor's degree and have over 4 years of relevant experience in a fast-paced environment. This is a full-time position offering growth opportunities.

Qualifications

• 4+ years of administrative support experience in a professional services environment.
• Ability to manage multiple priorities and deadlines.
• Punctual with flexibility for extended hours.

Responsibilities

• Provide general administrative support including managing calendars and booking conference rooms.
• Coordinate internal and external meetings, preparing agendas and handouts.
• Create and update presentations and reports using PowerPoint and Excel.

Skills

Client relationship management

Organizational skills

Attention to detail

Self-starter

Team-oriented

Education

Bachelor’s Degree

Tools

Microsoft Office (Outlook, Word, PowerPoint, Excel)

Job description

My client is seeking an Executive Assistant to provide high-level administrative support to senior professionals. The ideal candidate will possess outstanding client relationship skills, excellent organizational skills, a strong attention to detail and an ability to manage multiple priorities and deadlines. This candidate will be a self-starter and someone who functions well in a team-oriented and fast-paced environment. Experience working in the finance industry a plus.

Key Responsibilities

• Provide general administrative support, including, but not limited to: managing complex calendars, booking conference rooms, processing expense reports and invoices, coordinating travel and team events, answering phones and screening incoming calls, organizing materials on drives
• Coordinate all internal and external meetings as well as conference registrations and organize/prepare meeting materials such as agendas, handouts, presentations, etc.
• Create and update presentations and reports using PowerPoint and Excel
• Develop system to track open issues and facilitate follow‑up
• Deliver client‑oriented focus and strong relationship management skills
• Provide back‑up coverage to other team members as needed

Required Qualifications

• Confident communicator with excellent interpersonal skills
• Great attention to detail and extremely organized with a strong sense of urgency
• Self‑directed, independent, and proactive work ethic; dedicated team player with a strong sense of ownership and follow‑through skills
• Ability to juggle multiple tasks and know how to prioritize these tasks
• Punctual, with flexibility to work beyond official business hours as needed
• Advanced knowledge of Microsoft Office (Outlook, Word, PowerPoint, and Excel)
• Build and maintain strong business relationships
• Thrive in fast‑paced and dynamic environment
• 4+ years of administrative support, preferably in a professional services environment
• Bachelor’s Degree required

Seniority Level

Mid‑Senior level

Employment Type

Full‑time

Job Function

Administrative

Industries

Investment Management and Venture Capital and Private Equity Principals