Executive Assistant

Atlas Search; Menlo Park (CA); On-site; USD 100,000 - 130,000; Full time

Job summary

A prestigious financial services firm is seeking an Executive Assistant to support senior executives. The role involves coordinating meetings, managing complex calendars, and handling confidential information with discretion. A successful candidate should have over 6 years of experience in a similar position, ideally in a professional services environment. Strong skills in Microsoft Office Suite are essential, as well as the ability to thrive in a fast-paced setting. The position offers a competitive salary range of $100,000 to $130,000 annually.

Qualifications

• 6+ years of experience as an Executive Assistant, supporting senior executives.
• Experience in professional services is required; financial services experience is a plus.
• Ability to thrive in a fast-paced, ever-changing environment.

Responsibilities

• Coordinate meetings and plan travel for senior members of the firm.
• Manage complex calendars and correspondence.
• Process and manage confidential material and information.

Skills

Experience as an Executive Assistant

Familiarity with Microsoft Office Suite

Discretion in handling confidential material

Ability to coordinate meetings and travel

Job description

Our client is a prestigious financial services firm looking to hire an Executive Assistant.

Base Pay Range

$100,000.00/yr - $130,000.00/yr

Seniority Level

Mid‑Senior level

Employment type

Full‑time

Job Function

Administrative

Responsibilities

• Coordinate meetings and plan travel for senior members of the firm
• Manage complex calendars, review email/correspondence, monitor budget and respond as directed
• Process and manage confidential material and information with a high level of discretion
• Oversee and assist in email and written communications
• Participate in creative brainstorming meetings for new projects

Requirements

• 6+ years of experience as an Executive Assistant, supporting senior executives
• Experience in Financial Services is a plus (professional services experience is required)
• Must have experience working in a fast‑paced, ever‑changing environment
• Strong familiarity with Microsoft Office Suite, including Outlook

The annual base salary range is $100,000 to $130,000. Actual compensation offered to the successful candidate may vary from posted hiring range based upon geographic location, work experience, education, and/or skill level, among other things. Details about eligibility for bonus compensation (if applicable) will be finalized at the time of offer.